Dual Purpose Paper

Clayton County Public Schools (CCPS) in Georgia has awarded a contract for dual purpose paper supply under IFB 023-23, with bids originally due June 28, 2023 and notice of award posted September 29, 2023. Two vendors received awards: DD Office Products, Inc. (doing business as Liberty Paper) with a contract not to exceed $250,000, and ODP Business Solutions, LLC with a contract not to exceed $100,000.

Bidders were required to comply with CCPS's Inclusivity in Purchasing Policy and Small Local Business Enterprise (SLBE) Program and to register with and participate in E-Verify. Bidders must have prior experience successfully providing dual purpose paper for a school district or similar organization.

The scope covers six line items of dual purpose paper products: 8 x 11" paper in white, pink, green, blue, and goldenrod; 11" x 17" duplicator paper; and 8" x 14" dual purpose paper. All paper must be delivered in poly laminated moisture-proof ream wrap and covered or shrink-wrapped on non-returnable pallets to the CCPS Facilities Services Warehouse at 218 Stockbridge Road, Jonesboro, Georgia 30236. Estimated quantities ranged from 40 to 8,500 cases per item. Pricing was F.O.B. destination, inclusive of all packing and transportation costs; separate fuel charges were not permitted.

The initial contract term runs one year from award, with potential for three successive one-year renewal terms under the same terms and conditions, terminating June 30th of each fiscal year. One price increase was allowed during the first option year with manufacturer documentation. The successful contractor must maintain Worker's Compensation and Employer's Liability Insurance with statutory coverage and Comprehensive General Liability Insurance of at least $1 million.

The non-mandatory pre-bid conference was held May 30, 2023 via Zoom. Written questions were due June 7, 2023 at 3:00 p.m. EST. Bidders submitted responses through the Bonfire e-procurement platform. Rose Tookes is the purchasing officer; contact 770-473-2700.