Addendum 1, Q & A

Clayton County Public Schools Division of Business Services

1058 Fifth Avenue• Jonesboro, Georgia 30236 • (770) 473-2700

DR. ANTHONY W. SMITH

Interim Superintendent of Schools

RAMONA BIVINS

Chief Financial Officer

ADDENDUM # 1

IFB 023-23 Dual Purpose Paper

Solicitation Released: May 24, 2023

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. Clayton County Public Schools (CCPS) has received questions pertaining to this

IFB. The questions and their resulting answers are attached hereto.

2. The Pre-Bid Conference Agenda and Sign-in Sheet pertaining to this IFB are attached hereto as Exhibit 1.

3. CCPS is replacing Page 11 of the General Information in its entirety to add Item 13, Price Change after the Award. The revised page is attached hereto as Exhibit 3.

4. CCPS is replacing Page 2, Schedule of Events, in its entirety to correct the IFB

Submission Deadline from Wednesday, June 21, 2023 to Wednesday, June 28, 2023. The revised page is attached hereto as Exhibit 4.

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any bid to acknowledge receipt of this Addendum.

Failure to do so may result in the rejection of any bid submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

6/13/2023 | 12:47:03 PM EDT

QUESTION 1a: Are vendors able to bid on item 1: white letter-sized copy paper only?

ANSWER 1a Yes.

QUESTION 2a: Is Item 1: White copy paper ordered by the pallet or the truckload as needed?

ANSWER 2a The order will be delivered by the pallet as needed.

QUESTION 3a: Is Item 1: White copy paper delivered in bulk to the warehouse only or various district sites?

ANSWER 3a Bidder must deliver all the paper in bulk to the CCPS Facilities Services

Warehouse, 218 Stockbridge Road, Jonesboro, GA 30236.

QUESTION 4a: Does the warehouse site have a dock, forklift and pallet jack available for the district to offload?

ANSWER 4a Yes.

QUESTION 4b: If deliveries to various sites are to occur, does each site have a dock, forklift and pallet jack available for the site to offload?

ANSWER 4b Bidder must deliver all the paper in bulk to the CCPS Facilities Services Warehouse, 218 Stockbridge Road, Jonesboro, GA 30236.

QUESTION 5a: For Items 2-7, are those delivered by the pallet or case as needed?

ANSWER 5a The order will be delivered by the pallet as needed.

QUESTION 6a: If awarded, when does the district anticipate its first delivery?

ANSWER 6a This information is not available.

QUESTION 7a: Will price escalations be allowed if submitted with 30 day notice and documentation?

ANSWER 7a See Item 13 attached hereto as Exhibit 3.

EXHIBIT 1

IFB 023-23

Dual Purpose Paper

PRE-BID CONFERENCE MAY 30, 2023 at 10:00 A.M.

Join Zoom Meeting

Clayton County Public Schools Purchasing Department

1098 Fifth Avenue Jonesboro, GA 30236

Agenda

1. Opening Remarks Rose Tookes Purchasing Buyer

Introduction of CCPS Staff Purpose of the Meeting Procurement Process Required Forms Submission of Written Questions

2. Overview and Scope of Work Frank Seals Warehouse Supervisor

3. Questions and Answers Frank Seals

Purchasing Staff

4. Conclusion and Adjournment Rose Tookes

Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 1098 Fifth Avenue, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Wednesday, June 28, 2023.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Wednesday, June 7, 2023.

Submit questions to: purchasing@clayton.k12.ga.us. All replies will be made in writing via an addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this RFP.

mailto:purchasing@clayton.k12.ga.us

RFP 023-23

Dual Purpose Paper

Pre-Bid Conference

Tuesday, May 30, 2023 at 10:00 A.M.

Via Zoom Meeting

Name Title Company Name Contact Information

Mark Owens Sr. Key Account Manager ODP Business Solutions NA

Rose Tookes Purchasing Buyer CCPS

Clayton County Board of Education www.c1ayton.kl2.ga.us http://www.c1ayton.kl2.ga.us/