4-ATTACH C DTC Payment TCs.pdf
PDF 14 KB Posted
- Attached to
- DTC Foodservice Point of Sale System
- Solicitation number
- Q26081225
- Issued by
- Utah
About this file
This is a payment terms and conditions attachment for Davis Technical College (DAVISTECH) outlining contractor payment procedures and requirements. The document establishes the framework for how contractors must submit invoices and receive payment for services rendered under contracts with the educational institution, including required supporting documentation and adherence to established payment terms.
The payment structure requires contractors to submit itemized invoices within twenty days after each billing period, with final billings due within twenty days of contract termination regardless of the billing period. For the state fiscal year running from July 1 through June 30, all billings for services performed by June 30th must be submitted no later than July 20th of the subsequent fiscal year, or DAVISTECH may delay or deny payment. The college reserves the right to recover overpayments through independent CPA audits or internal fiscal reviews, with authority to withhold future payments under current or other contracts until any incorrectly paid amounts are fully recouped from the contractor.
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Other files
| File | Type | Posted |
|---|---|---|
| 5-RFP Q26081225 Score Sheet.docx | DOCX document | |
| 1-CLAIM OF BUSINESS CONFIDENTIALITY.pdf | ||
| 2-U3P BID INSTRUCTIONS AND GENERAL PROVISIONS.pdf | ||
| 3-State TCs GoodServices FY18.pdf | ||
| 6-RFP Q26081225 Cafe POS.docx | DOCX document | |
| 7-RFP Q26081225 Award Justification Statement.docx | DOCX document |
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Text version
ATTACHMENT C
DAVIS TECHNICAL COLLEGE PAYMENT TERMS AND CONDITIONS
1. METHOD AND SOURCE OF CONTRACTOR PAYMENT: To obtain payment for the services provided under this Contract, the Contractor shall submit to the Davis Technical College (DAVISTECH) an itemized invoice for its authorized services, together with any supporting information or documentation required for payment of supplies or services purchased for or on behalf of the DAVISTECH. The DAVISTECH shall then make payment to Contractor in accordance with established payment terms.
2. BILLING DEADLINES: The Contractor shall submit all invoices and claims for services rendered during a given billing period within twenty (20) days after the last of that billing period.
All final billings under a contract must be received within twenty (20) days of termination of the contract, regardless of the billing period. If the Contractor fails to meet these deadlines, the DAVISTECH may deny payment for such delayed billings or claims of services.
The State Fiscal Year is from July 1 through June 30. The Contractor shall submit all billings for services performed on or before June 30th of a given fiscal year no later than July 20th of the subsequent fiscal year, regardless of the termination date of the contract. The DAVISTECH may delay or deny payment for services performed in a given fiscal year if it receives the Contractor’s billing of those services later than July 20th of the subsequent fiscal year.
3. OVERPAYMENTS AND AUDIT EXCEPTIONS: If, during or after the contract period, an independent CPA audit or a Fiscal Service Office review by the DAVISTECH determines that payments made by the DAVISTECH to the Contractor were incorrectly paid or were based on incorrect information from the Contractor, the Contractor may be required to repay the incorrect payments it received. The DAVISTECH shall also have the right to withhold any or all subsequent payments under this contract or under other contracts with the Contractor until the DAVISTECH fully recoups any payments to the Contractor determined to have been made incorrectly.
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