Door Inspection, Preventative Maintenance, and Repair at the Orange County Convention Center

Orange County, Florida is seeking sealed bids for a comprehensive door inspection, preventative maintenance, and repair contract at the Orange County Convention Center (OCCC) through Invitation for Bid (IFB) No. Y22-186-RM. The procurement covers 478 specialized doors across multiple building zones, including West Building 90 Minute Doors, ADA Doors, Automatic Sensor Doors, Delayed-Egress Doors, Sliding Glass Doors, and Smoke Evacuation Doors. Key deliverables include emergency and non-critical repairs with specific response time requirements, annual inspections, and preventative maintenance for a complex door infrastructure. Sealed electronic bids are due by 4:00 PM on May 17, 2022, exclusively through the OpenGov Procurement portal, with a non-mandatory pre-bid conference held on April 22, 2022, via Webex. The initial contract term is three years with potential for two additional one-year renewals, and bidders must provide detailed pricing for inspection, maintenance, repairs, and parts with a specified markup or markdown percentage. Evaluation will likely focus on comprehensive pricing, technical capability to manage diverse door systems, and compliance with county requirements.

The contract does not specify explicit set-aside designations for disadvantaged enterprises, but bidders must meet comprehensive compliance requirements including E-Verify, background checks, and maintaining a drug-free workplace. Contractors must provide comprehensive insurance and workers' compensation coverage. The estimated annual contract value includes $175,000 for parts and materials, with the county issuing delivery orders on an as-needed basis and not committing to a minimum purchase amount. Pricing will remain firm for the initial one-year period, with potential annual adjustments based on the Consumer Price Index (CPI-U), capped at a 4% increase. Successful vendors will need robust technical expertise in managing complex door systems across multiple building zones, including specialized doors like ADA-compliant, smoke evacuation, and delayed-egress mechanisms. The contract's structure suggests a flexible, performance-based approach to facility maintenance with a focus on responsive, high-quality service delivery.