Domestic Hot Water System Replacement Services for Valley Regional High School

Regional School District No. 4 Board of Education in Connecticut is issuing a Request for Proposals (RFP) for domestic hot water system replacement services at Valley Regional High School in Deep River, Connecticut. The procurement involves the removal of two oil-fired boilers installed in 1992 and four 38-gallon indirect water heaters installed in 2012, with installation of three 80-gallon commercial-grade oil-fired water heaters as replacements. All pricing must be all-inclusive of labor, materials, tools, services, equipment, and waste disposal, submitted in both words and figures on the provided Exhibit A form. The contractor must comply with all manufacturer specifications and federal, state, and local regulations, with inspections conducted during and upon completion. Key dates include a mandatory site visit and pre-bid walkthrough on May 11, 2026, at 2:45 PM at 256 Kelsey Hill Road, Deep River, Connecticut 06417, with attendance required for proposal consideration; vendor questions accepted through May 18, 2026, at 4:00 PM EDT; sealed proposal submission deadline of May 27, 2026, at 2:00 PM at the Office of the Superintendent, 1 Winthrop Road, Deep River, Connecticut 06417; anticipated contract award on or about June 4, 2026; and project commencement on June 22, 2026, with completion required by July 31, 2026. Proposals must be firm for sixty calendar days after opening and submitted in a minimum of two physical copies.

The solicitation does not specify set-aside designations or restrictions on respondent eligibility based on business classification or disadvantaged enterprise status. For projects exceeding $100,000, prevailing wage rates established by the Connecticut Department of Labor apply as of April 29, 2026, with annual adjustments effective July 1st for the duration of the project. The successful contractor must provide a Certificate of Insurance prior to commencing work, including Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Auto Liability ($1,000,000 combined single limit), Umbrella/Excess Liability ($3,000,000 per occurrence and aggregate), Professional Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Workers' Compensation coverage as required by statute. Additionally, the contractor must provide a performance and payment bond equal to 100 percent of the proposal amount, or alternatively, a certified bank check for 10 percent on projects under $50,000. The Board is exempt from Connecticut sales and use taxes, which should not be included in proposal prices. No estimated contract value or budget range is specified in the solicitation materials. Questions and inquiries should be directed to Robert Grissom at the Office of the Superintendent via telephone at 860-526-2417 extension 1462 or email at rgrissom@reg4.k12.ct.us.