36537_Jun_1_26_solicitation_doc.pdf

This is a Request for Proposals (RFP) issued by Regional School District No. 4 Board of Education in Connecticut for domestic hot water system replacement services at Valley Regional High School in Deep River, Connecticut. The project involves the removal of two oil-fired boilers installed in 1992 and four 38-gallon indirect water heaters installed in 2012, with installation of three 80-gallon commercial-grade oil-fired water heaters as replacements. The RFP solicitation opened on April 30, 2026, at 8:00 AM EDT with a sealed proposal submission deadline of May 27, 2026, at 2:00 PM EDT at the Office of the Superintendent, 1 Winthrop Road, Deep River, Connecticut 06417. A mandatory site visit and pre-bid walkthrough is scheduled for May 11, 2026, at 2:45 PM at 256 Kelsey Hill Road, Deep River, Connecticut 06417, with attendance required for proposal consideration. Vendor questions are accepted through May 18, 2026, at 4:00 PM EDT. The anticipated contract award date is on or about June 4, 2026, with project commencement on June 22, 2026, and completion required by July 31, 2026.

All pricing must be all-inclusive of labor, materials, tools, services, equipment, and waste disposal, submitted in both words and figures on the provided Exhibit A form, with proposals remaining firm for sixty calendar days after opening. The Board is exempt from Connecticut sales and use taxes, which should not be included in proposal prices. For projects exceeding $100,000, prevailing wage rates established by the Connecticut Department of Labor apply as of April 29, 2026, with annual adjustments effective July 1st. The successful contractor must provide a Certificate of Insurance including Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Auto Liability ($1,000,000 combined single limit), Umbrella/Excess Liability ($3,000,000 per occurrence and aggregate), Professional Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Workers' Compensation coverage as required by statute, along with a performance and payment bond equal to 100 percent of the proposal amount. No estimated contract value or budget range is specified, and the solicitation contains no set-aside designations or restrictions on respondent eligibility based on business classification. Inquiries should be directed to Robert Grissom at 860-526-2417 extension 1462 or rgrissom@reg4.k12.ct.us.