Summary of Solicitation Documents for Domestic Hot Water System Replacement Services

This is a Request for Proposals (RFP) issued by Regional School District No. 4 Board of Education in Connecticut for domestic hot water system replacement services at Valley Regional High School in Deep River, Connecticut. The project involves the removal of two oil-fired boilers installed in 1992 and four 38-gallon indirect water heaters installed in 2012, with installation of three 80-gallon commercial-grade oil-fired water heaters as replacements. A mandatory site visit and pre-bid walkthrough is scheduled for May 11, 2026, at 2:45 PM at 256 Kelsey Hill Road, Deep River, Connecticut 06417, with attendance required for proposal consideration. Vendor questions are accepted through May 18, 2026, at 4:00 PM EDT. Sealed proposals must be submitted on or before May 27, 2026, at 2:00 PM at the Office of the Superintendent, 1 Winthrop Road, Deep River, Connecticut 06417. The anticipated contract award date is on or about June 4, 2026, with project commencement on June 22, 2026, and completion required by July 31, 2026. Proposals must remain firm for sixty calendar days after opening and must be submitted in a minimum of two physical copies.

All pricing must be all-inclusive of labor, materials, tools, services, equipment, and waste disposal, submitted in both words and figures on the provided Exhibit A form. No estimated contract value or budget range is specified in the solicitation. The Board is exempt from Connecticut sales and use taxes, which should not be included in proposal prices. For projects exceeding $100,000, prevailing wage rates established by the Connecticut Department of Labor apply as of April 29, 2026, with annual adjustments effective July 1st for the duration of the project. The successful contractor must provide a Certificate of Insurance prior to commencing work, including Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Auto Liability ($1,000,000 combined single limit), Umbrella/Excess Liability ($3,000,000 per occurrence and aggregate), Professional Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Workers' Compensation coverage as required by statute. Additionally, the contractor must provide a performance and payment bond equal to 100 percent of the proposal amount, or alternatively, a certified bank check for 10 percent on projects under $50,000. The solicitation contains no set-aside designations or restrictions on respondent eligibility. Contact Robert Grissom at 860-526-2417 extension 1462 or rgrissom@reg4.k12.ct.us for questions.