DMV Alexandria CSC HVAC Replacement

The Virginia Department of Motor Vehicles is requesting bids on HVAC system removal and replacement at the DMV Alexandria Customer Service Center, with bids due October 27, 2026 at 2:00 p.m. and a mandatory pre-bid conference rescheduled to October 7, 2026 at 11:00 a.m. (Addendum 1). Bidders must be registered as eVA vendors and hold a valid Virginia Class A, B, or C contractor license under Code of Virginia 54.1-1100 et seq. A Small Business Procurement Plan indicating proposed small business participation is required as a condition of bid responsiveness. Prevailing wage applies under Code of Virginia 2.2-4321.3 due to contract value exceeding $250,000.

The scope encompasses complete removal and replacement of existing HVAC systems, including air handling units, air-cooled condensing units, a gas-fired boiler, hot water pumps, piping, ductwork, and controls integrated into a direct digital control (DDC) system with BACnet architecture. Work includes demolition, new equipment installation per detailed mechanical and electrical specifications, refrigerant recovery and reclamation, through-penetration firestop assemblies, system testing and balancing, and as-built documentation. The building remains occupied during construction; the contractor must coordinate temporary heating/cooling systems. All work must comply with Virginia's 2021 Uniform Statewide Building Code, the 2020 National Electrical Code, and the Virginia Energy Conservation Code Chapter 4. Equipment specifications include A2L flammable refrigerants with required safety controls per ASHRAE standards.

Substantial Completion is due May 6, 2027, with a Notice to Proceed on or before November 25, 2026. Final Completion is required within 30 days of Substantial Completion. A bid bond equal to 5% of the bid amount is required for bids exceeding $500,000. The contract is awarded on a lump-sum basis. Bids are submitted electronically through eVA; public bid opening is scheduled for 2:00 p.m. on October 28, 2026 via Microsoft Teams. Written questions are due by 4:00 p.m. October 14, 2026 to Procurement Officer II Brenda L. Williams at brenda.williams@dmv.virginia.gov with reference number 154-B5154-004. Bid documents are available from RFS Architects pc at 261 West Bute Street, Norfolk, Virginia for $50 per paper set plus $70 shipping. Bidders must acknowledge receipt of Addendum 1.