DMS-2425-232 (Group Term Life Insurance)

The State of Florida, through the Department of Management Services (DMS), Division of State Group Insurance (DSGI), is seeking a Group Term Life Insurance provider via Invitation to Negotiate (ITN) No. DMS-24/25-232. The contract aims to provide comprehensive life insurance services for approximately 345,037 members, including active full-time employees, OPS employees, vested legislators, retired employees, and their dependents, with an anticipated implementation date of January 1, 2026. The solicitation requires the selected vendor to establish a customer service unit, maintain a participant website, process enrollment and claims, conduct open enrollment benefit fairs, and develop communication materials. Key implementation milestones include establishing a dedicated website by August 1, 2025, and participating in fall 2025 open enrollment events. The technical evaluation will assess responses across six categories: Network Access, Implementation, Account Management, Customer Service, Data Interface, Claims Processing, Audits, and Underwriting, with a maximum of 1,425 weighted points. The Reply submission deadline is April 14, 2025, with an evaluation phase scheduled from April 21 to May 12, 2025, and negotiations from May 19 to July 21, 2025.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract covers six group term life insurance options with various coverage levels, including basic life insurance of $25,000 for salaried employees and up to $150,000 for vested legislators, with optional term life insurance ranging from 1 to 7 times annual earnings (capped at $1 million). The successful vendor must provide a performance bond of $5,000,000 and maintain various insurance coverages, including commercial general liability and professional indemnity insurance. The initial contract term is four years, with the potential for up to four additional one-year renewals. While no incumbent vendor is specifically named, the solicitation suggests integration with the state's existing People First system for data transmission and enrollment management. The cost reply document indicates estimated annual enrollments with the largest group being active employees at 153,145 participants, and requires respondents to provide detailed premium rates per $1,000 per month for different coverage types and age groups.