DJS Phone Migration

The Maryland Department of Juvenile Services (DJS) is conducting a Purchase Order Request for Proposal (PORFP) for a telecommunications equipment and services migration project across multiple county locations, including Anne Arundel, Harford, and St. Mary's Counties. The procurement specifically seeks NEC telecommunications hardware and software for seven DJS facilities in Cheltenham, Bel Air, Glen Burnie, Leonardtown, Salisbury, Westminster, and Elkton. The project requires detailed hardware procurement, including 12 ITK-8LCX-2(BK)TEL units, 18 SV93 BASIC USER-1 licenses, VoIP lines, ethernet licenses, voice mail subscriptions, and 24-month support packages. Evaluation criteria will prioritize technical merit, considering factors such as vendor experience, technician certifications, service location proximity, and spare parts inventory availability. Key procurement dates include a proposal submission deadline of May 5, 2025, at 2:00 PM, with questions accepted until April 30, 2025, at 5:00 PM EDT, and an estimated project completion date of June 30, 2025. Bidders must provide estimated shipping dates, lead times, and manufacturer suggested retail price screenshots.

This procurement is exclusively limited to Master Contractors already awarded under the PBX IV - Telecommunications Equipment and Services Master Contract 001B0600162, effectively restricting participation to pre-qualified vendors. There are no specific small business reserve designations, and the solicitation carries zero percent Minority Business Enterprise (MBE) and Veteran-owned Small Business Enterprise (VSBE) goals. Bidders must be authorized NEC resellers and complete multiple compliance documents, including a Bid Proposal Affidavit, Reference Check form, Contract Affidavit, and Mercury Affidavit. While no specific contract value is explicitly stated, the comprehensive nature of the project involving multiple facilities suggests a substantial investment in telecommunications infrastructure. The procurement requires extensive documentation demonstrating business integrity, including disclosures about legal proceedings, tax compliance, and workplace standards. Prospective bidders must submit all pricing through the electronic Maryland Marketplace Advantage (eMMA) system and adhere strictly to the provided bid forms to remain eligible for contract consideration.