District & School Platform for Student Data Entry, Documentation, and Visualization
Closed State & local contract opportunity Posted
- Solicitation number
- 4122
- State
- Wisconsin
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 20429 Data/File Security Hardware/Software, To Include Encryption
- 20529 Data/File Security Hardware/Software, To Include Encryption, Environmentally Certified Products
- 20836 Data Processing Software, Microcomputer
- 20938 Database Software
- 69037 Data Acquisition Systems
- 91890 Strategic Technology Planning And Consulting Services
- 92002 Access Services, Data
- 92039 Processing System Services, Data (Not Otherwise Classified)
- 92066 System/Network/Database Administration Services
- 95635 Internet Database Subscriptions
- UNSPSC codes
- 81161500 Access management services
- 80141519 Customer tracking research
- 81162003 Cryptographics key management as a service
- 50203300 Fast moving consumer goods
- 81160000 Information Technology Service Delivery
- 81161600 Electronic mail and messaging services
- 81111902 Online database information retrieval service
- 81161601 Instant Messaging Administration Service
- Point of contact
-
- Dana Scheel bids@madison.k12.wi.us (608) 204-7819
Opportunity details come from vendornet.wi.gov. Updated .
About this opportunity
The Madison Metropolitan School District (MMSD) in Dane County, Wisconsin, is seeking a comprehensive district and school platform for student data entry, documentation, and visualization through RFP 4122. The procurement targets a software solution that can handle multiple critical educational data functions, including behavior incident entry (Office Discipline Referrals), advanced learner documentation for Talented and Gifted programs, intervention documentation, progress monitoring, and assessment administration. This platform will serve the district's approximately 27,000 students across 49 school buildings, including 33 elementary schools, 12 middle schools, and 5 high schools. Proposals are due on November 21, 2023, at 2:00 PM CST, with a vendor conference scheduled for October 31, 2023. The evaluation criteria include weighted assessments of cost (25%), intervention documentation and progress monitoring (15%), assessment administration and data visualization (15%), behavior incident entry (10%), learner profile documentation (10%), organizational qualifications (15%), diverse-owned business certification (5%), and references (5%). The contract term extends from award through July 31, 2025, with potential for three additional one-year renewals, and the District anticipates Board of Education approval on January 9, 2024.
The district has specific integration requirements, seeking a platform that can seamlessly work with existing educational tools and support single sign-on and automated data uploads. MMSD currently uses eduCLIMBER and wants a solution that builds upon its strengths while addressing existing limitations. The procurement includes provisions for diverse-owned business certification, potentially providing opportunities for minority-owned or small businesses. The system must comply with state and federal requirements, including Wisconsin Act 20 and special education eligibility criteria, and meet data security standards such as WCAG 2.0 and Section 508. While no specific budget range is explicitly stated, the RFP includes liquidated damages provisions of $500 per working day for late delivery, not to exceed one-half of the contract value. The District is exempt from federal excise and state sales taxes and qualifies for governmental and educational discounts. Demonstrations and interviews with selected vendors are estimated for December 5-12, 2023, with intent to award notification expected by January 16, 2024.
Opportunity text
The purpose of this document is to provide interested parties with information to enable them to prepare and submit a proposal for a comprehensive district & school platform for student data entry, documentation, and visualization. The district as represented by the Department of Technical Services and the Department of Research, Assessment, and Improvement intends to use the results of this solicitation to award a contract for a software platform that meets the standards described herein.
Approximately 27,000 students, about 50% of which are minority, are currently enrolled in the Madison Metropolitan School District, making it the second largest school district in the State of Wisconsin. The District employs over 2,780 teachers, 145 administrators and 1,300 support personnel, plus more than 2,500 part time staff (including substitute teachers and summer recreation workers). The MMSD includes 49 school buildings in a 72 square mile area that includes the City of Madison and all or parts of several surrounding municipalities, with 33 elementary schools (grades 4K through 5) 12 middle schools (grades 6 through 8) and 5 high schools, one of which is a small alternative high school (grades 9 through 12). Several of the schools at each level have been named National Schools of Excellence by the U.S. Department of Education. The District also operates early childhood programs and alternative programs for middle and high school students as well as maintaining additional sites such as the Administration Building, the Maintenance/Food Service Building, the Mansfield and Lussier Stadiums, the Hoyt School, and the Affiliated Alternatives.
MMSD believes every school should be a thriving school that prepares each student to graduate from high school ready for college, career and community. We strive to ensure that students are on-track to graduate, that every student has access to a challenging and well-rounded education, and that students, families and employees experience a positive school and district climate. The District's strategic framework recognizes the following priorities in working toward the realization of our vision: 1) Coherent Instruction - every student should have well-rounded, culturally responsive and coherent instruction; 2) Personalized Pathways - students should be engaged in charting a personalized pathway to college, career and community readiness; 3) Family Engagement and Community Partnerships- we should engage families and community members as partners; 4) Thriving Workforce - we should cultivate a work environment to attract, develop and retain top talent; and 5) Accountability Systems - we need to ensure accountability at all levels. It is important for any vendor or organization working with the District share in this vision for our students.
(MMSD's Strategic Framework can be found at: https://www.madison.k12.wi.us/framework)
Because of the District's sound financial management practices, Madison is one of only a few Wisconsin districts to have an "Aa1" bond rating.
Files
| File | Type | Posted |
|---|---|---|
| RFP 4122 -Data Entry Documentation Visualization (final version).docx | DOCX document |
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