7-RFP 00 Request for Proposals.pdf

REQUEST FOR PROPOSALS (RFP)

Incorporated County of Los Alamos Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

RFP27-25 Disposition of Surplus Library Materials

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NOTIFICATION REGARDING SUBMISSION PROCESS AND REGISTRATION INSTRUCTIONS

The Incorporated County of Los Alamos (“County”) has recently implemented a new on-line eProcurement portal. This new platform, Euna Procurement powered by Bonfire, provides the County’s electronic Bid and Proposal process (“County’s Procurement Portal”). It is where the County will post solicitation opportunities, including Invitation for Bids (IFB), Request for Proposals (RFP), Request for Qualifications (RFQ) and Request for Information/Interest (RFI). The County’s Procurement Portal will streamline the County’s Bid process for Bid or Proposal submission, acceptance, evaluation, and award. For vendors, the County’s Procurement Portal will enhance communication, allow for fast and accurate Bids and Proposals, and provide automatic notification about projects.

Registered vendors will view and submit Bids and Proposals electronically. The past practice of submitting electronic Bids and Proposals by email or submitting paper Bids and Proposals is being phased out. If you are seeing this notification in a solicitation document, submissions will be accepted ONLY electronically through the County’s Procurement Portal for this solicitation. It is every Offeror’s responsibility to read, understand, and submit Bids and Proposals in accordance with the instructions provided in and specific to each solicitation document.

Requested Action: Please register as a vendor on the County’s Procurement Portal by visiting https://losalamosnm.bonfirehub.com and click on “Register”. Registration is free and only takes a few minutes. Please be sure to select the applicable NIGP: The Institute for Public Procurement (“NIGP”) Commodity Codes for your business when you are prompted so that you can receive notification of recommended opportunities when they are sent out by the County to the NIGP Commodity Codes you have selected.

Already Have a Bonfire Vendor Account? If you already have a Bonfire vendor account and are already registered for another agency’s portal, you will still need to visit the County’s Procurement Portal at https://losalamosnm.bonfirehub.com and click on “Log In” to provide County-requested information, view open opportunities, receive opportunity notifications, and submit Bids and Proposals through the County’s Procurement Portal. You will be able to manage the multiple agencies with whom you do business through the button labelled “My Supplier Hub” in your Bonfire account.

For Bonfire Support, visit the Vendor Help Center at https://vendorsupport.gobonfire.com where you can view support articles and videos and search FAQ’s on all aspects of Bonfire. For personal assistance, you can email Support.Bonfire@eunasolutions.com . Support is available Monday to Friday from 6:00 a.m. to 6:00 p.m. Mountain Time.

https://losalamosnm.bonfirehub.com/ https://vendorsupport.gobonfire.com/ mailto:Support.Bonfire@eunasolutions.com

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NEEDS STATEMENT

The Incorporated County of Los Alamos (“County”) is requesting Proposals from qualified and experienced firms to operate a bookstore for the purpose of selling and disposing of surplus and donated library materials in coordination with the Los Alamos County Mesa Public Library System (“Library”) which the County operates for the benefit of its residents and the general public.

SOLICITATION INFORMATION

Solicitation No. RFP27-25

Solicitation Title Disposition of Surplus Library Materials

Single-step or Multi-step Single-step

Requesting Dept. COMMUNITY SERVICES - Library

SOLICITATION SCHEDULE

Advertised October 8, 2026

Pre-Proposal Conference Non-Mandatory October 21, 2026, 1 p.m. Mountain Time Virtual via MS Teams https://teams.microsoft.com/meet/290603749417627?p=MRQH5SI4oNAD9GD3Zt

Question Submission Deadline

October 27, 2026, 2 p.m. Mountain Time

Responses to Questions Issued by County

November 2, 2026, 5 p.m. Mountain Time

County reserves the right to issue responses at any time prior to this date.

Proposal Due Date and Closing

November 12, 2026, 2 p.m. Mountain Time

Late responses will not be considered

CONTACT INFORMATION

Procurement Contact Name Patricia Masterson

Title Management Analyst

E-Mail patricia.masterson@losalamosnm.gov

Phone No. 505.662.8127

ESTIMATED PROCESS SCHEDULE AFTER CLOSING

The estimated dates of the solicitation process after closing are tentatively planned as follows, are provided here for informational purposes only, and at County’s discretion, may be subject to change without prior notification. Discussions may be conducted with responsible offerors who submit Proposals determined to be reasonably likely to be selected for award for the purpose of clarification to ensure full understanding and conformation with the solicitation requirements for the purpose of obtaining best and final offers.

Proposal Evaluation November 13, 2026 – November 19, 2026

Contract Drafting, Legal Review, and Negotiations

November 20, 2026 – December 17, 2026

Estimated Contract Award December 18, 2026 https://teams.microsoft.com/meet/290603749417627?p=MRQH5SI4oNAD9GD3Zt

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1. ELECTRONIC SUBMISSIONS

A full copy of the solicitation and all associated documents can be found on the County’s Procurement Portal at https://losalamosnm.bonfirehub.com/. Only Proposals submitted through the County’s Procurement Portal by the Proposal Due Date stated herein, or as may be modified by addendum, will be considered. Late responses will not be considered. To register to view and download solicitation documents and submit a Proposal through the County’s Procurement Portal, follow the instructions on page 1 of this solicitation.

2. ADDITIONAL DOCUMENTS AND INFORMATION INCLUDED AS A PART OF THIS RFP

Additional documents are referenced in this RFP, which may include, but are not limited to, exhibits, attachments, links to documents online, and documents that are provided through the County’s Procurement Portal. Any such documents are considered to be a part hereof and constitute, along with this solicitation document and any addenda, the complete solicitation package. Documents required to be submitted as a component of Offeror’s Proposal will be noted as such in each individual solicitation posted on the County’s Procurement Portal, and Offerors will be unable to submit their Proposals through the County’s Procurement Portal until all required documents and information have been uploaded or provided by Offerors.

Please also reference “Proposal Format and Response Components” below.

3. GRANT RELATED INFORMATION

It is not anticipated that this project will be funded by a grant; no additional grant-related information provided.

4. QUESTIONS AND METHODS/EXPECTATIONS FOR COMMUNICATION

Any questions must be received in writing at least five (5) business days prior to the submission due date, unless otherwise stated herein or in an addendum. Questions must be submitted through the County’s Procurement Portal. Please follow the instructions on page one (1) of this document to register for the County’s Procurement Portal to submit written questions. Offerors who submit questions via e-mail or by phone shall be redirected to submit written questions through the County’s Procurement Portal.

Offerors must submit in writing through the County’s Procurement Portal, as stated herein, any questions or requested clarification necessary for Offeror to provide a complete response with all Proposal response components and pricing included. Offerors are asked to refrain from including in Proposals statements such as “more information available upon request,” “pricing to be determined,” or other similar statements. Such statements and failure of Offeror to seek clarification needed for Offeror to provide the requested information may result in an Offeror being found non-responsive or non-responsible. This in no way may be construed to conflict with County’s right to hold interviews and discussions for clarification with Offerors, as further described herein.

The County relies on its Procurement Portal messaging system for solicitation-related communication.

Offerors are expected to use this system for correspondence with the County. Following solicitation closing, County may continue to issue important notices through the Procurement Portal, either through public notices or direct discussions with vendors, which may include, but is not limited to, requests for clarification, interviews, demonstrations, and related instructions or deadlines. It is the Offeror’s responsibility, before and after solicitation closing, to maintain accurate vendor account settings to ensure receipt of County’s messages and to include any additional account contacts who can reliably acknowledge receipt and respond to County messages in a timely manner. It is the Offeror’s responsibility to configure their own internal system settings to ensure messages from the County and the County’s Procurement Portal are safelisted. Offerors experiencing technical difficulties with the County’s Procurement Portal messaging system are expected to promptly contact the Procurement Contact listed in the solicitation for assistance. Failure to do so may result in Offerors missing important information or deadlines. County may, at its sole discretion, use email, phone, or other communication

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5. PRE-PROPOSAL CONFERENCE

The County will hold an optional, non-mandatory pre-Proposal conference via a virtual format on the date and time noted in the Solicitation Schedule for this RFP and on the County’s Procurement Portal.

The purpose of this conference is to allow potential Offerors to ask questions regarding this RFP and the County’s RFP process. Information about the virtual meeting will be sent to all entities that have registered for this solicitation opportunity through their County Procurement Portal Vendor Account.

County reserves the right to send pre-Proposal conference information to any vendors or requesting individuals.

6. MULTI-STEP PROCESS

This is a single-step RFP; multi-step process information does not apply.

7. DEMONSTRATION INFORMATION

Demonstrations are not planned for this RFP.

8. GENERAL INFORMATION

8.1. About Los Alamos County. The Incorporated County of Los Alamos is situated at the foot of the Jemez Mountains on the Pajarito Plateau with an elevation ranging from 6,200 feet to 9,200 feet. Los Alamos is an incorporated county, established under a special provision of the State constitution, giving it both county and municipal authority and powers. Two distinct communities, Los Alamos Town site and White Rock, each with its own visitor center, are home to ~19,000 people. Los Alamos is mostly known for the historic accomplishments of its largest employer, Los Alamos National Laboratory, and continues to gain notice for its vast scenic assets and recreational opportunities. Visit the Los Alamos County website (www.losalamosnm.us) and the tourism website (www.visitlosalamos.org) for more information.

8.2. Unless otherwise defined, the following terms may be used interchangeably throughout this RFP:

“Offeror,” “Contractor,” and “Vendor” “Proposal,” “Response,” and “Submittal” “Software,” “Solution,” and “System” “Project” and “Services” “RFP” and “Solicitation”

8.3. The County invites Proposals from all qualified respondents. No Proposal may be withdrawn after the scheduled closing time. Proposals will not be accepted after the scheduled closing time. Please make note of the submittal requirements outlined in this solicitation. Read and follow the instructions carefully.

Include the required documents stated in this RFP as part of your submittal packet. Any misinterpretation or failure to comply with the submittal requirements could result in rejection of the Proposal. Proposal preparation is at the Offeror’s expense.

8.4. Any change(s) to the solicitation will be conveyed through the written addenda process. Read carefully and follow all instructions provided on any addendum, as well as the instructions provided in the original solicitation. Offerors are expected to acknowledge receipt of addenda by submitting signed copies of addenda with the submitted Proposal.

8.5. County reserves the right, at its sole discretion, to accept or reject any Proposals; to waive any and all irregularities in any or all statements or Proposals; to request additional information from any or all respondents; and to award a contract to the responsible Offeror whose Proposal is most beneficial to

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County. While County intends to execute a contract for the services listed herein, nothing in this document shall be interpreted as binding County to enter into a contract with any Offeror.

8.6. Proposals are Public Records. Pursuant to the New Mexico Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, all materials submitted under this RFP shall be presumed and considered public records. Except to the extent any information may be protected by state or federal law, Proposals shall be considered public documents and available for review and copying by the public. County declines to sign any non-disclosure agreements or confidentiality agreements submitted by potential Offerors. If an Offeror fails to submit information requested in the RFP that Offeror considers to be confidential, the County reserves the right to find any Offeror’s Proposal non-responsive or non-responsible based on the information provided in or excluded from Offeror’s response.

8.7. The County contemplates a multi-term contract as a result of this RFP. The term of the contract may be for a period of up to seven (7) years. This is the written determination of the Chief Purchasing Officer that such a contract will serve the best interests of the County by promoting economies in County procurement.

8.8. Offerors are notified that they must propose pricing for each potential year of the contract. County may consider, but is under no obligation to accept proposed cost escalators (e.g., a proposed specific dollar amount) or a cost escalator mechanism (e.g., an annual percentage escalator or use of a Consumer Price Index or Producer Price Index) for future years of an agreement. Pursuant to County Ordinance, the use of a cost-plus-a-percentage-of-cost contract is prohibited.

8.9. Offerors are informed that State law requires that all foreign corporations (NMSA 1978 §53-17-5) and limited liability corporations (NMSA 1978 §53-19-48) procure a certificate of authority to transact business in the state prior to transacting business in the State of New Mexico.

8.10. The Chief Purchasing Officer has determined a preference is applicable to this solicitation. Offerors must submit a written request for preference, using the Request for Preference form provided through the County’s Procurement Portal, with a copy of the applicable state-issued preference certificate, with its Proposal to qualify for preference. Ref. County Code Section. 31-261(b) and Section13-1-21 NMSA 1978 et al.

9. PROPOSAL REVIEW AND EVALUATION

Proposals shall be handled so as to prevent disclosure of the identity of any Offeror or the contents of any Proposal to competing Offerors during the process of negotiation.

After the RFP has closed, Procurement Division staff prepares a register of Proposals containing the name of each Offeror, the number of modifications received, if any, and a description sufficient to identify the item offered. The register of Proposals is open to public inspection only after contract award.

Procurement Division staff releases Proposals to the Evaluation Committee. The Evaluation Committee reviews and evaluates the submittals. If interviews are conducted, they may only be for the purpose of clarification and may be used for adjusting the final score. Discussions may be conducted with responsible offerors who submit Proposals determined to be reasonably likely to be selected for award for the purpose of clarification to ensure full understanding and conformation with solicitation requirements for the purpose of obtaining best and final offers. For proposals that qualify for Preference, as described in the Request for Preference form provided through the County’s Procurement Portal, preference factors will be applied as applicable in accordance with the most current County Code Section 31-261(b) and NMSA 1978 Section 13-1-21 et al., as may be modified from time to time.

The Evaluation Committee Chairperson provides final evaluation results to the Procurement Division.

Award shall be made to the responsible Offeror whose Proposal is determined in writing by the

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Evaluation Committee to be the most advantageous to the County, taking into consideration the evaluation criteria set forth in the solicitation.

10. AWARD OF SOLICITATION

Following award of the solicitation, the successful Offeror will be required to execute a contract with County in accordance with the terms and conditions set forth in the Sample Agreement, which is provided through the County’s Procurement Portal. Offerors must identify any exception or other requirements, if any, to the terms and provisions in the Services Agreement, along with proposed alternative language addressing the exception. County, as a governmental entity, is subject to certain laws and prohibitions and may, but is not required to, negotiate changes in contract terms and provisions, but will not agree to language that is in violation of the law. The Agreement as finally agreed upon must be in form and content acceptable to County.

11. OBLIGATIONS OF FEDERAL CONTRACTORS AND SUBCONTRACTORS; CONTRACT CLAUSES

Federal Contractors and Subcontractors shall abide by applicable state and federal requirements, which may include but are not limited to all the provisions set forth in 29 CFR Part 471, Appendix A to Subpart A, and may be required to be included or incorporated by reference into the Agreement.

12. ILLEGAL ACTS

The County Procurement Code, Article 9, imposes remedies and penalties for violation of the County Code. In addition, New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities, and kickbacks.

13. CERTIFICATION FORM REGARDING DEBARMENT, SUSPENSION, AND OTHER

RESPONSIBILITY MATTERS

Offerors are requested to complete the Certification Regarding Debarment, Suspension, and Other Responsibility Matters Form, provided through the County’s Procurement Portal, and submit with the Proposal. If this completed document is not included with the Proposal, it must be provided prior to the evaluations of the received Proposals, otherwise the Offeror’s Proposal will not be considered. This Form serves as a warrant of the Offeror’s responsibility and may not necessarily preclude the Offeror from consideration for award.

14. CAMPAIGN CONTRIBUTION DISCLOSURE FORM

A Campaign Contribution Disclosure Form is provided through the County’s Procurement Portal.

Offerors are requested to complete and submit with the Proposal. If the Form is not submitted with the Proposal, upon award, Contractor must submit this form prior to County’s obligation to pay for the services.

15. VERIFICATION OF AUTHORIZED OFFEROR

A Verification of Authorized Offeror Form is provided through the County’s Procurement Portal. Offerors are requested to complete and submit with the Proposal. This Form provides County with the name and information of the authorized Officer who can obligate the selected firm in providing the services to the County.

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16. SCOPE OF WORK OR SERVICES (“SCOPE”)

16.1. Services. The Offeror shall provide comprehensive services for the sale and disposal of library materials withdrawn from the Library’s collections. Services shall include, but are not limited to, the following:

16.1.1. Review all library materials designated as surplus by the Library.

16.1.2. Sort both materials donated for the benefit of the Library and materials removed from the Library’s collections.

16.1.3. Assess items for potential resale, recycling, donation, or disposal based on condition, format, and market viability.

16.1.4. Operate a bookstore for public sale of surplus library materials and items donated for the benefit of the library.

16.1.5. Operate at no cost to the Library, other than provision of physical space.

16.1.6. Maintain public bookstore hours of approximately forty five (45) hours over six (6) days per week, with the option to expand as long as hours coincide with those of the Library.

16.1.7. Identify materials determined to be rare, unique, or of potentially high value and manage online sale of such items through appropriate platforms to maximize revenue.

16.1.8. Appropriately dispose of surplus materials that cannot be sold.

16.1.9. Make items of little or no value available to the public at no cost when appropriate.

16.1.10. Recycle materials that cannot be sold or distributed, at no cost to the Library.

16.1.11. Ensure all disposal and recycling activities comply with local regulations.

16.1.12. Submit quarterly financial reports to the library.

16.1.13. Maintain open communication with library staff to coordinate issues and events.

16.1.14. Maintain a professional and safe working environment during all onsite activities.

16.2. Deliverables. The selected Offeror shall provide the following deliverables:

16.2.1. Provide quarterly reports to the Library Manager which detail all revenues and expenditures associated with disposal of surplus materials. The quarter-end (March, June, September, December) balance sheets and income statements used by the selected contractor will be delivered to the Library Manager on a calendar year quarter basis; the final, year-end balance sheet and income statement containing the information used to calculate the “annual donation” to the Library System will be delivered by the time the selected contractor’s federal tax package is due.

16.2.2. Submit an annual donation to the Library of the net proceeds of any sale of surplus materials, to be used for the benefit of Los Alamos Public Library, as determined by the County Library Manager, in accordance with County and Library policies, mission, goals and objectives.

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16.2.2.1. Net proceeds are defined as 100% proceeds from sale of surplus materials, minus 1) the expenses of conducting required public sales; 2) overhead expenses of selected contractor; and 3) other educational, charitable and philanthropic contributions made by selected contractor, if any, including but not limited to donations and contributions to the Library Endowment Fund; the scholarship program; the Lora Belle Cole Library at the Los Alamos County Detention Center; support for community and library activities; and donations to other public libraries and public library-related organizations, groups and associations.

16.2.2.2. The letter award of the amount of the donation will be made no later than March 22 of each year, and the actual donation will be one or two payments commencing no later than April 30 of each year and ending no later than June 15 of each year.

16.2.3. It is understood that the Library may make additional requests for donations to be considered by the selected contractor at any time during the year, which may come from other sources of revenue available to the selected contractor, such as memorial donations, interest on bank accounts, earmarked contributions, etc. Such additional expenditures will in no way impact the annual grant award to be made from the sale of surplus materials.

16.3. Contractor Premises.

16.3.1. County will provide to the selected contractor rooms numbered 205 and 206, attached to the main entrance and foyer of the Library, located at 2400 Central Avenue, Los Alamos, New Mexico, hereinafter referred to as the “Premises.”

16.3.2. A diagram of the location of the Premises is attached hereto as Exhibit “A.”

16.3.3. A portion of a small locking storage closet off Corridor 209 (behind the Operations work area and staff restroom) on the Main Level of MPL, for the location of in-boxes and a two-drawer file cabinet.

16.3.4. Sufficient space for a four-drawer file cabinet for archival materials in the Administrative Offices (Room 312) of MPL.

16.3.5. Sufficient space in the locking storage area (Room 108) off Corridor 106 on the lower level of MPL for the storage of surplus materials awaiting sale or disposal.

16.3.6. Occasional storage space on a rotating and as-needed basis in the Book Drop Room off the MPL lobby and in Corridor 106.

16.3.7. Premises may be used for surplus materials sales, office and storage space, in connection with the activities under an Agreement, with the understanding that County may withdraw, at its sole discretion, the provision of Premises with ninety (90) days written notice. At its discretion, County may designate in writing additional space for the use of the selected Contractor, but such additional space is subject to the same right of withdrawal with notice. Any additional space assigned to the selected Contractor will be included in the term “Premises” for purposes of the Agreement. County may assign a different premises or space or relocate the selected Contractor to another location within County facilities on the needs of County, with thirty (30) days written notice to the selected Contractor. Such relocated premises will then be referred to as the “Premises” throughout the Agreement.

16.3.8. The selected contractor, its employees, members, volunteers and business patrons shall be granted non-exclusive rights to use, in common with others, the parking spaces, drives, walks, entranceways and restrooms located on County property in which Premises is located unless otherwise described in a written notice.

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16.3.9. The selected contractor may not sublet or assign the Premises without the written consent of County. County may withhold its consent for any reason. Any subletting or assignment of Premises will not relieve Contractor from any of its obligations under the Agreement.

16.3.10. The provision of space in no way obligates County to move or transport surplus materials to and from any area unless County agrees to do so, which it may do with or without charge.

16.3.11. County will provide all labor, services, supplies and materials required for the upkeep, maintenance, and repair of the premises, including custodial and janitorial services.

16.3.12. County will pay all charges for water, electricity, gas, sewer, refuse, and other utilities attributable to the Premises, with the exception of telecommunications and internet services.

Contractor shall be responsible for and pay any and all telecommunication equipment and charges including monthly charges of fees, cost of lines, phones, internet services, computers and all other related telecommunications systems.

16.3.13. Premises provided to the selected contractor may be altered, modified, or improved from time to time at the sole discretion of County, based on the needs of County and contractor.

16.3.14. The selected contractor will not make any alterations, additions or improvements to the Premises, or to any County property contained thereon, without the prior written consent of County. Title to all alterations, additions or improvements to the Premises shall vest in County, except as otherwise authorized in writing by County.

16.3.15. The selected contractor will take all reasonable precautions in connection with the Premises and its use of the Premises to protect the health and safety of the public or any person or persons using or occupying the Premises, and to minimize danger from all hazards to life and property, and shall comply with all health, safety and fire protection rules, laws, regulations and requirements of County, and any other pertinent regulatory body.

16.3.16. It shall be the responsibility of the selected Contractor to prohibit smoking of any kind within the enclosed or public premises used or occupied by the selected contractor during the performance of this Agreement in accordance with the provisions of Chapter 18-132 of the Code of the Incorporated County of Los Alamos.

16.3.17. County is the owner of any keys to the Premises or other space on County property and shall have the right to inspect the work and activities of the selected contractor in connection with its use of the Premises, at such reasonable times and in such a manner as County may deem reasonably appropriate.

16.3.18. County shall maintain property and extended coverage insurance in such amounts and under such terms as it deems appropriate to protect its interests in the Premises and contents belonging to County only. The selected contractor is responsible for securing additional property and extended coverage it desires to protect its interests, contents and personal property.

17. PROPOSAL FORMAT AND RESPONSE COMPONENTS

17.1. Offerors must submit a Proposal to the County in the format described herein, subject to Section 8.5, and through the County’s Procurement Portal. Information provided in the Proposal may be used in the contract between the successful Offeror and the County.

17.2. To facilitate the review process, unless otherwise stated herein, County’s preference, though not a requirement, is that Proposals be limited to fifty (50) pages, not including exhibits, attachments, or

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17.3. Unless otherwise specified herein or on the County’s Procurement Portal, Proposal documents should be submitted in PDF format.

17.4. For uniformity in the Proposal review process, please sequence Proposals as shown below using the same header names as below. Additional information may be included by Offerors in attachments, provided that Proposals include and address, in the sequence requested, the elements requested in the Proposal Format and Scope.

17.5. Whenever describing Offeror’s ability to provide the services described in the Scope, reference the header for that section and restate the section to which Offeror is responding.

17.6. As determined acceptable by the evaluation committee, the successful Offeror will be selected to provide some or all of the services described herein, to meet the County’s needs. Offerors are expected to identify in their Proposals any modifications to the proposed Scope that may be deemed necessary or might aid in successfully delivering services.

17.7. Proposal Response Components. Responses should include the following Proposal Response Components:

Sect.

No. Section Title

Submission Information

(In addition to any other information requested herein.

1 Cover Sheet (One page only)

1. Provide the full legal name of the Contractor who will execute the contract, and the name, phone number, and e-mail address of the primary person responsible for responding to questions and communication related to the RFP.

2. Reference the RFP number and name.

Cover Letter and

Executive Summary (One page only)

1. Include qualifications and a narrative description of the characteristics that set the Offeror apart such as unique examples of service or added value, and any recognition or endorsements received.

2. Provide a clear, concise overview of Offeror’s Proposal.

3 Qualifications and Experience

1. Describe Offeror’s prior experience performing similar work, particularly providing examples from the last 3-5 years.

2. State qualifications of Offeror’s staff who might be assigned to provide services..

Applicable Industry

Standards, Laws, and Regulations

1. It is expected that Offerors have knowledge of and comply with all applicable industry standards, laws, and regulations.

2. Describe Offeror’s understanding and ability to comply with applicable industry standards, laws, and regulations.

3. Confirm that Offeror is properly authorized to conduct business in the State of New Mexico and briefly describe those authorizations (e.g., Offeror possesses a New Mexico Business License issued by the New Mexico Secretary of State).

Description of Services and Ability to Provide the

Scope of Work or Services

1. Use the headers from the Scope of Work in the response.

2. Summarize, in narrative form, Offeror’s understanding of the requested Services, and describe Offerors process, planning methodology, approach and ability to fulfill the Scope of Services and identify any modifications to the proposed Scope of Services that may be deemed necessary or may aid in successfully delivering the Services described.

3. Identify and describe any known constraints in fulfilling the Scope of

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Sect.

No. Section Title

Submission Information

(In addition to any other information requested herein.

Services as described.

4. Describe responsibilities of Contractor versus County for each item under Scope of Services.

5. Identify any deliverables.

6. Provide detailed information for any optional services not otherwise described in the Scope of Services, defined clearly as individual items, and provide a narrative to describe the optional services.

Submission of County’s Standard Sample Service

Agreement with Deviations or Exceptions Noted or Statement of No Deviations or Exceptions.

1. Offeror must note in their response any deviations or exceptions, if any, to the County’s Standard Sample Services Agreement, provided on the County’s Procurement Portal. Provide the original language with the County’s standard terms and any suggested edits; or

2. Alternatively, state that Offeror has no deviations or exceptions.

3. Offerors should provide with their Proposal any of their own standard contractual terms or provisions the County will be asked to consider if Offeror is selected for award. This may include, but is not limited to, such things as a sample Master Services Agreement or Licensing Agreement and any additional governing documents referenced within those sample standard agreements. Offerors should note if their own standard contractual terms or provisions conflict with those provisions provided in the County’s Sample Services Agreement.

4. The County may consider, but is under no obligation to accept, any of Offeror’s contractual terms or provisions included in Offeror’s Proposal.

Additional Documents to Submit with Proposals

In addition to all other components requested herein, submitted Proposals should include, but may not be limited to the following. If a document is required, it will be noted as such in the County’s Procurement Portal, and Offerors will be unable to submit Proposals without all required documents.

1. Certification Regarding Debarment, Suspension, and other Responsibility Matters

2. Campaign Contribution Disclosure Form

3. Verification of Authorized Offeror

4. Request for Preference Form

5. Signed copies of any addenda issued.

18. EVALUATION CRITERIA

Responsible Offeror means a person, who has been determined by the Chief Purchasing Officer or evaluating committee to have the capability in all respects to perform fully the contract requirements, and the integrity and reliability which will assure good faith performance.

Responsive Offeror means a person who has submitted an offer that conforms in all material respects to the requirements set forth in the RFP.

Criteria Weighted Points

1 Qualifications, Experience, and Relevant Experience Providing Similar Services 30

2 Understanding of and Ability to Comply with, Laws, Rules, and Regulations 10

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3 Description of Services and Ability to Meet Scope of Services 40

Total Score 80

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EXHIBIT A

Diagram of Premises

RFP27-25