Direct Care Staffing Services Respiratory Therapists

The State of West Virginia Department of Health and Human Resources is soliciting quotes for temporary direct care staffing services for Respiratory Therapists to support operations at Hopemont Hospital in Terra Alta and Welch Community Hospital in Welch, through ARFQ 0512 WEH2600000009. This is a progressive multiple-award contract structure, meaning awards will be made to multiple vendors ranked by lowest hourly rate, with the lowest-cost vendor contacted first for staffing needs and subsequent vendors contacted as needed based on availability. Qualified vendors must demonstrate a minimum of twelve months' experience operating a direct care staffing organization and provide Respiratory Therapists who are graduates of Commission on Accreditation of Respiratory Care (COARC) approved programs with a minimum associate's degree, hold a current West Virginia State License for Respiratory Therapy, and maintain current certifications in Cardiopulmonary Resuscitation (CPR), Pediatric Advanced Life Support (PALS), and Advanced Cardiovascular Life Support (ACLS). Vendors must be accessible 24/7 to respond to emergency requests, respond to initial staffing requests within 48 hours, and provide candidate lists within 72 hours of notification. The solicitation requires pricing submission for 3,000 regular hours and 300 overtime/holiday hours calculated at 1.5 times the regular hourly rate, with all shifts exceeding six hours including an unpaid thirty-minute lunch break and standard eight-hour shifts consisting of 7.5 billable hours. The solicitation closing date is February 12, 2026, at 3:00 PM EST, with technical questions due by January 22, 2026, at 1:00 PM EST. Inquiries should be directed to Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov, with bids submitted to the Office of Shared Administration Operations/Purchasing at One Davis Square, First Floor, Room 107, Charleston, West Virginia 25301.

Vendors are eligible to apply for West Virginia vendor preferences of up to 5% under West Virginia Code 5A-3-37 based on residency status, employment of West Virginia residents, veteran status, or certification as a small, women-, and minority-owned business. All vendors must execute the Federal Funds Addendum to comply with 2 C.F.R. 200.317-200.327 federal procurement requirements, including compliance with provisions regarding minority business outreach, domestic product preferences, equal employment opportunity, debarment and suspension verification through the System for Award Management, and Byrd Anti-Lobbying Amendment certifications for awards exceeding $100,000. Vendors must submit a notarized Purchasing Affidavit confirming they are not in default on monetary obligations exceeding one thousand dollars in aggregate and do not have outstanding employer default status. The solicitation is partially or wholly funded by federal funds, and vendors are responsible for all travel and mileage costs, which must be incorporated into hourly rates with no separate reimbursement. Invoicing must occur weekly with detailed information on hours worked by classification and employee names, and vendors must submit quarterly reconciliation reports in Excel format within 30 days of each quarter's end. No specific contract award value or budget range has been identified in the solicitation materials, with pricing evaluation based solely on the lowest hourly rate per classification submitted by vendors during the competitive bidding process.