Digital FAX

The Oregon Department of Human Services (ODHS) is issuing an Intermediate Procurement for a digital fax solution to facilitate the secure transmission of sensitive child abuse information. The contract will have an initial term of 2 years with options to renew up to a maximum of 10 years, covering the jurisdictions of Marion County and the City of Salem. The selected solution must support secure transmission of data up to level 4, centralized address book management, compatibility with approved state systems, and robust reporting capabilities. Proposers must have implemented the solution in at least three government sectors and provide references. Evaluation criteria include the proposed implementation plan, project management approach, and references. Proposals are due by February 26, 2024.

The procurement includes a set-aside for certified disadvantaged business enterprises. Offerors must provide information on their status as an Oregon certified firm, a list of certified firms and non-certified minority/woman/veteran/emerging small businesses they have contracted with in the past 2 years, and details on any subcontracting opportunities. The contract has a not-to-exceed amount of $150,000 for the entire contract duration, though exact award values are to be negotiated with the successful proposer. No incumbent vendors or specific technology integration requirements are listed.