Detroit Disel Marine Parts and Repair Services

The City of Detroit Office of Contracting and Procurement is issuing a Request for Quote (RFQ 544385) for Detroit Diesel Marine Parts and Repair Services to qualified vendors capable of providing comprehensive service, labor, and parts for Detroit Diesel Marine engines and components, including Allison Transmissions. Repairs must be performed at the vendor's authorized facility using manufacturer-approved methods and parts. The procurement seeks quotes for seven specific parts including water pumps, turbo pipes, coolant fans, coolant temperature sensors, raw water impellers, 2500W heaters, and coolant pumps in quantities ranging from 10 to 30 units, with vendors required to provide per-unit pricing and applicable discount percentages. Additionally, vendors must establish labor rates for multiple shift schedules (Monday-Friday 7 AM-4 PM, 4 PM-10 PM, and 10 PM-7 AM; Saturday 7 AM-6 PM and after 6 PM; and Sunday/Holidays) with a 1% reduction in years two and three of the contract, plus hourly rates for towing and road service repair capped at three hours maximum. Minimum qualifications include five years of experience with Detroit Diesel Marine engines, location within 50 miles of Detroit, a minimum of two certified mechanics, and authorized Detroit Diesel service provider status. Repair work must be completed within three to five business days of receiving approval and warranted for 12 months including parts, labor, and towing. The question deadline is May 15, 2026 at 3:00 PM EST, with quotes due by May 27, 2026 at 3:00 PM EST via the Bonfire procurement portal. The contract term is three years with renewal options available only after Detroit City Council approval.

Respondents must meet extensive compliance and documentation requirements including submission of notarized consolidated affidavits addressing hiring policy compliance, slavery era records and insurance disclosures, prison industry and immigration detention system records disclosures, and a covenant of equal opportunity that prohibits discrimination based on race, color, religious beliefs, public benefit status, national origin, age, marital status, disability, sex, sexual orientation, or gender identity. Required submissions include a Certificate of Authority, an Affidavit of Disclosure of Interests, a Non-Collusion Affidavit, three years of financial statements, proof of active System of Awards Management (SAM) registration, evidence of submission for or receipt of City of Detroit Treasury Clearance, and a sample employment application. Vendors must also submit at least three relevant project references from the last five years demonstrating similar scope and scale, provide organization charts and key personnel resumes, disclose dedicated employee quantities, and indicate Detroit resident participation and new hire projections. Insurance requirements include worker's compensation with $500,000 limits, commercial general liability with $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability with $1,000,000 combined single limits. The City anticipates one or multiple awards resulting from this solicitation and reserves all rights to reject bids, cancel the solicitation, or award to multiple vendors. No specific budget range or award value is stated in the procurement documents; however, compensation for services shall not exceed the amount specified in Exhibit B as detailed in the Professional Services Contract template.