Dennison Rodeo Event and Maintenance Services

Bernalillo County's Purchasing Section, on behalf of the Parks, Recreation and Open Space Department, is soliciting proposals through Request for Proposals (RFP) #16-26-BB for Dennison Rodeo Event and Maintenance Services at Dennison Equestrian Park and Rodeo Grounds, a 10.45-acre facility located at 7003 Coors Boulevard SW in Albuquerque. The awarded contractor must provide comprehensive event management services including a minimum of ten rodeo or livestock events annually, 100 hours of educational and training sessions per year, 100 hours of mentorship and educational support per year, and 100 hours of individual and group clinics per year, while maintaining continuous facility upkeep including routine maintenance, track improvements, arena grooming, and 24/7 on-call emergency response. The contractor must comply with Professional Rodeo Cowboys Association (PRCA), International Pro Rodeo Association (IPRA), and National Intercollegiate Rodeo Association (NIRA) standards and must carry extensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Equine Liability ($1,000,000), Workers' Compensation, Sexual Abuse & Molestation ($1,000,000), Professional Liability ($1,000,000/$2,000,000), Umbrella ($2,000,000), and Volunteer Accident ($50,000 medical). A non-mandatory pre-proposal conference is scheduled for May 14, 2026 at 3:00 PM MST via MS Teams; written questions are due by May 22, 2026 at 5:00 PM MST; a mandatory site visit to the facility is required with detailed visits available by appointment upon 48 hours' notice; and sealed proposals must be submitted electronically through the County's eProcurement System (Bonfire) by June 10, 2026 at 4:00 PM MST, with award notification anticipated for the week of June 22, 2026.

The County offers state and local preference designations including Resident Business (5%), Native American Resident Business (8%), Resident Veteran Business (10%), Local Business (5%), Small Business (5%), and Pay Equity Business (5%), with total preference caps not exceeding 18 percent. All prospective contractors must complete and submit multiple appendices including a Campaign Contribution Disclosure Form identifying contributions exceeding $250 to applicable county commissioners and elected officials during the two-year period preceding proposal submission, an Unfair Business Practices Disclosure Form certifying compliance with fair business practices standards, a Submittal Letter Form acknowledging all terms and compliance obligations, a Certificate of Mandatory Site Visit, and a Participation in Associations form documenting involvement in rodeo, equine, and livestock trade associations with scoring allocated based on the number of qualifying associations (10 or more associations earn 10 points; 5-9 associations earn 7 points; 3-4 associations earn 5 points; 1-2 associations earn 2 points; and no associations result in 0 points). The initial contract term is four years with one option to extend for an additional two years, not to exceed six years total, and the contractor will receive no direct monetary compensation from the County; instead, the awarded offeror must provide 2,000 hours of in-kind services annually valued at $33.49 per hour, totaling $66,980 per year, while retaining all proceeds from events, educational sessions, and activities hosted at the facility and responsible for all permits, licenses, fees, event insurance, security personnel, and medical staff.