Deicing/Anti-Icing Fluid and Solid for Runways and Taxiways

The City of Philadelphia, Department of Aviation, is requesting bids for Potassium Acetate-based deicing fluid and Sodium Acetate solid deicing compounds for runways and taxiways at Philadelphia International Airport and Philadelphia Northeast Airport, with quotes due by 10:30 a.m. on June 8, 2026 (IFB B2727135). A 10% Local Business Entity preference applies to bids of $1 million or less; LBE-certified bidders must perform a minimum of 51% of overall contract work within Philadelphia and maintain a majority of inventory or equipment within the city.

The scope requires pricing for three line items: Potassium Acetate-based fluid (minimum orders of 10,000 gallons at Philadelphia International and 3,500 gallons at Northeast), Sodium Acetate solid in 55-pound poly bags (800 bags and 40 bags respectively), and Sodium Acetate solid in 2,205-pound super sacks (20 and 10 respectively). All products must meet FAA specifications and Society of Automotive Engineers standards, include comprehensive certifications and Safety Data Sheets, and be available for delivery within 12 hours of order placement during storm conditions. The award will be made to the lowest responsive and responsible bidder who bids all items.

The estimated expenditure is $900,000. The contract term runs September 1, 2026 through August 31, 2027, with options for up to four additional one-year renewal periods at the City's sole discretion. Price increases for renewals are limited to the percentage change in the Philadelphia Consumer Price Index, with 60 days' written notice required before expiration.

Bidders must enroll in the City's Annual Bid Security Program ($100 non-refundable fee), pay a $25 bid processing fee per submission, and provide a Performance Bond equal to 100% of the total award amount. All quotes must be submitted electronically through PHLContracts. The virtual bid opening is scheduled via Zoom (meeting ID 852 3328 7492, passcode 947164).