Debris Monitoring Services

Collin County, Texas is requesting proposals for a stand-by contract to provide debris monitoring services on an as-needed basis following declared and non-declared disaster events, with proposals due October 29, 2026 at 2:00 p.m. under RFP 2026-281. Questions are due October 13, 2026 at 2:00 p.m.

The scope encompasses disaster recovery technical program management assistance to County officials, including monitoring and documentation of debris removal operations to ensure compliance with the most current FEMA Public Assistance Program and Policy Guide. Proposers must staff debris monitors capable of deploying within 24 hours of notice to temporary debris management sites (location to be determined by event impact) and provide sufficient personnel to accommodate debris removal volumes at loading sites and debris management sites. Pre-event deliverables include free training to County personnel and participation in annual planning meetings.

All pricing must be submitted on an hourly basis for 39 distinct job positions ranging from Principal-in-Charge/Senior Program Manager to Call Center Staff, with estimated quantities provided for certain roles (ranging from 1 to 3,000 hours). All costs including mobilization, demobilization, labor, materials, equipment, overhead, profit, transportation, and travel must be incorporated into hourly rates; no separate line-item charges are permitted. The contract term is one year with County options to renew for five additional one-year periods. Compensation occurs only when the County activates the contract.

Proposers must furnish proof of bonding capacity up to $20 million and maintain commercial general liability insurance of $2 million general aggregate and $1 million per occurrence, plus workers' compensation and commercial automobile liability coverage. Payment and Performance Bonds in the amount of 100 percent of the purchase order total are due within six days of Notice to Proceed. Funding consists of federal grant funding subject to 2 CFR 200 compliance; the contract is subject to termination for convenience should grant funding become unavailable.

Evaluation occurs in three phases: compliance review (pass/fail), detailed proposal assessment (up to 100 points: qualifications/experience 25 points, FEMA knowledge 20 points, management capacity/resources 25 points, references 5 points, pricing 25 points), and optional demonstrations and interviews (up to 10 additional points). Sealed proposals are due at the Purchasing Agent's office, 2300 Bloomdale Road, Suite 3160, McKinney, TX 75071.