Cutting and Mowing of Rank Weeds and Removal of Trash, Litter, and Debris

The City of Oklahoma City's Development Services Department is seeking pricing agreements for its Code Enforcement Division to provide cutting and mowing of rank weeds and removal of trash, litter, and debris. The contract, identified as Bid Number 25720, will be effective from July 5, 2025, replacing current agreements expiring on July 4, 2025. Contractors will be responsible for responding to work orders within specific timeframes: five working days for mowing and ten working days for hauling. Key deliverables include electronic work order processing, comprehensive documentation with before and after photographs, and maintenance of specific property standards. Bidders must submit proposals electronically through the Bidnet system by 10:00 a.m. CDT on April 30, 2025, with a non-mandatory pre-bid Teams meeting scheduled for April 15, 2025, at 2:00 p.m. Evaluation criteria will likely include compliance with insurance requirements, performance capabilities, and unit pricing. The contract allows for potential multi-year renewal, with a two-year extension option, and historical data suggests approximately 2,299 cutting orders and 649 hauling orders per year.

Vendors must meet substantial qualification requirements, including comprehensive insurance coverage with a minimum $1,000,000 aggregate liability limit, worker's compensation, and automobile liability insurance. A performance bond of $5,000, renewable annually, must be submitted within 14 days of request. While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned, the bid requires strict compliance with non-discrimination standards and participation in the Status Verification System (E-Verify). Contractors must provide detailed vendor contact information and undergo background checks for employees accessing city facilities. The contract does not guarantee a specific volume of work, but compensation will be based on unit prices submitted by the bidder. Though exact budget ranges were not specified, the comprehensive requirements and historical order volumes suggest a significant municipal services contract with potential for substantial annual revenue. All legal matters related to the contract will be governed by Oklahoma law, with any disputes resolved in Oklahoma County courts.