Custodial Supplies Bid 22-02

Walker County Board of Education in Georgia is requesting bids on custodial supplies for the Walker County School System under Bid 22-02, with sealed bids due March 22, 2022 at 2:00 p.m. EST and a mandatory pre-bid meeting on March 3, 2022 at 11:00 a.m. EST. Vendor attendance at the pre-bid meeting with product samples is required for bid consideration; failure to attend disqualifies the bidder's products from evaluation.

Some products must be certified Green (Green Seal, DFE, or EcoLogo) to meet LEED certification requirements for one school in the district. All chemical products must include GHS-compliant specifications, Safety Data Sheets, and secondary labels.

The scope encompasses 32 line items of custodial supplies including wet mops, brooms, cleaning pads, floor mats, chemical cleaners, disinfectants, paper products (toilet paper and paper towels), trash liners, garbage cans, gloves, spray bottles, sponges, air fresheners, and related janitorial equipment. Quantities range from 5 units for certain equipment to 1,700 units for high-volume items. Bidders may respond on individual items, groups, or the entire bid. Many items require sample submissions and reference named brand standards from manufacturers such as Rubbermaid, 3M, and Kimberly Clark, with no commercial seconds accepted for specified products. Vendors awarded bids for jumbo roll toilet paper, jumbo roll paper towels, and universal paper towel dispensers must provide dispensers at no additional charge.

The contract term extends through June 30, 2023, with the Board reserving the right to continue purchasing at the quoted price and to order additional quantities beyond estimated amounts, with a minimum anticipated purchase of 75% of listed quantities. Unit pricing must include all delivery and shipping costs and be guaranteed through June 30, 2023. Delivery is restricted to Monday through Thursday between 8:00 a.m. and 3:00 p.m., requiring advance scheduling.

Award decisions are based on quality, service, dependability, product performance, warranty, training capability, and cost rather than lowest bid alone. Successful bidders must provide complimentary training to school personnel and make available at least 25 hours of annual custodial staff support training. The pre-bid meeting location is 298 Culberson Avenue, Lafayette, Georgia 30728.