Custodial Services 91039/27. 671

Haralson County School District in Georgia is requesting proposals for custodial services across eight school facilities and the district office under RFP 91039/27/671, with proposals due September 9, 2026 at 2:00 p.m. No pre-bid meeting or public bid opening is scheduled.

The scope encompasses daily cleaning, grounds maintenance, and special event support across approximately 621,339 total square feet at Buchanan Primary School, Buchanan Elementary School, Haralson County High School, Haralson County Middle School, Tallapoosa Primary School, West Haralson Elementary School, the district office, and the transportation department. Services include daily spot cleaning, vacuuming, dusting, trash removal, and restroom maintenance at varying frequencies (daily through quarterly); pressure washing entrances twice annually; and summer deep cleaning with complete tile floor stripping and 5–6 coats of wax application to be completed seven days before pre-planning begins. The contract covers the entire school year plus designated breaks. Career technology shop areas and kitchen facilities are excluded from the custodial scope. A detailed Custodial Frequency Chart specifies cleaning methods and frequencies for classrooms, offices, hallways, media centers, restrooms, gymnasiums, locker rooms, storage areas, cafeterias, and building entrances.

Proposers must submit one original proposal in a three-ring binder and one electronic copy on USB flash drive to the HCSD Facilities/Maintenance Department at 299 Robertson Avenue, Tallapoosa, GA 30176. Required documentation includes a Non-Collusion Certification, Suspension and Debarment Certification, Proposer Information and Agreement form, Business Reference form (up to five custodial services references plus any prior HCSD projects), Subcontractor Form (declaring subcontractor intent and listing up to three subcontractors with duties and supporting documentation), and Proposer Restrictions acknowledgment. Proposers must provide comprehensive insurance: general liability of $2,000,000 aggregate / $1,000,000 per occurrence, business automobile liability with identical limits, statutory workers' compensation, employee fidelity insurance of $250,000 per employee, and data breach insurance of $3,000,000 per occurrence with AM Best "A" or better rating. The District is designated as additional insured on all policies with thirty days' notice required for cancellations or material changes. Pricing must be firm for the contract term with all unit prices, individual prices, and total prices clearly stated; no additional costs beyond those disclosed will be approved. Evaluation criteria include quality, availability, references, craftsmanship, cost/pricing with price escalation, presentation, litigation history, warranty, experience, volume discounts, and preference for local representatives. The contract is governed by Georgia law with venue in Tallapoosa. Stacy J. Gilbert, Facilities/Maintenance Director, is the primary contact at stacy.gilbert@haralson.k12.ga.us or 770-574-2500.