7 RFP Custodial Services.pdf
PDF 180 KB Posted
- Attached to
- Custodial Services 91039/27. 671
- Solicitation number
- PE-55258-NONST-2027-000000004
- Issued by
- Hall County, Georgia
About this file
This is a Request for Proposals (RFP) issued by the Haralson County School District in Georgia for comprehensive custodial services across eight school facilities and district office locations. The scope of work encompasses daily building operations including opening and securing facilities, cleaning common areas, maintaining restrooms, grounds maintenance, special event support, and seasonal deep cleaning. The contract covers approximately 621,339 total square feet across Buchanan Primary School, Buchanan Elementary School, Haralson County High School, Haralson County Middle School, Tallapoosa Primary School, West Haralson Elementary School, the district office, and the transportation department. Specific duties include daily spot cleaning, vacuuming, dusting, trash removal, and restroom maintenance, with varying frequencies for floors (daily to quarterly), windows (weekly to seasonal), and specialized services such as pressure washing entrances twice annually and summer deep cleaning including complete tile floor stripping with 5-6 coats of wax application. The contract should cover the entire school year plus designated breaks and summer cleaning to be completed seven days before pre-planning begins. Proposals are due by 2:00 PM on September 9, 2026, with no pre-bid meetings or public bid opening scheduled.
The RFP does not specify pricing information, set-asides, or incumbent contractor details in the available documentation. Contractors must comply with Davis-Bacon Wages Act requirements if applicable. Notable exclusions from the custodial contract include career technology shop areas and kitchen facilities, though adjacent classrooms and offices are included. The Facilities/Maintenance Director, Stacy J. Gilbert, serves as the primary contact for the Haralson County School District at 770-574-2500 or stacy.gilbert@haralson.k12.ga.us, and any ambiguities in specifications or frequency schedules will be interpreted by appropriate school district representatives.
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Text version
Haralson County School District
CUSTODIAL SERVICES 91039/27/RFP/671
Stacy J. Gilbert Facilities/Maintenance Director Haralson County School District 299 Robertson Avenue Tallapoosa, GA 30176 7705742500 stacy.gilbert@haralson.k12.ga.us
Contractor must comply with Davis-Bacon Wages Act if applicable.
Haralson County School District is requesting proposals for the following scope of work.
Buildings:
1. Open the building each morning and/or secure the building at the end of the day if directed by the Principal.
2. Inspect the previous night’s cleaning and correct deficiencies.
3. Inspect the building exterior for possible unauthorized entrance and/or vandalism.
4. Clean up after breakfast and lunch.
5. Maintain inside and outside entrances of the school.
6. Clean up after sick children.
7. Inspect and keep all restrooms stocked with supplies.
8. Unload delivery trucks and deliver boxes as needed.
9. Change light bulbs as needed.
10.Replace ceiling tile as needed.
11.Assemble and move furniture.
12.Setup for school events as needed.
13.Clean water fountains daily.
mailto:stacy.gilbert@haralson.k12.ga.us
14.All dispensers (paper towels, toilet tissue, soap) are serviced daily.
15.Building entrances and sidewalks are to be pressure washed twice per year (Summer and Christmas break).
16.Career technology shop areas are to be excluded from this contract.
Classrooms and offices adjacent to and part of these areas are included in the contract.
17.Kitchens are excluded from custodial service.
18.Any ambiguity or uncertainty in the specifications or frequency chart shall be interpreted by an appropriate representative of Haralson County Schools.
19.The contract should cover the entirety of the school year plus any specified cleaning during the summer. Thanksgiving and Christmas break cleaning as assigned by the Director of Facilities/Maintenance.
20.Summer cleaning is to begin immediately following the end of each school year.
21.Summer cleaning: Completely strip and scrub tile floors applying a minimum of 6 coats of wax on all hallways, cafeterias and high traffic areas. A minimum of 5 coats of wax in all classrooms.
22.Summer cleaning as defined in this contract will be completed 7 days prior to pre-planning beginning.
23.Summer cleaning includes washing all windows and glass partitions on the inside/outside and pressure washing all facility entrances.
Grounds:
1. Remove trash and debris from grounds.
2. Empty trash containers.
3. Sweep entrances, doorways, steps and curbs.
4. Remove any graffiti from outside walls and sidewalks.
Special Events (Ballgames, plays, conferences, Board meetings, etc.)
1. Maintain clean restrooms, common areas, trash cans and areas around the concession stands.
2. Monitor all restrooms, spot clean sinks, mirrors, floors and walls.
3. Pick up trash, flush commodes, urinals and take out trash.
Spaces:
● Buchanan Primary School 45752
○ Pre-K 10478 square feet
● Buchanan Elementary School 63364 square feet
○ Gym 11054 square feet
● Haralson County High School
○ Main Building 103155 square feet
○ CCA 23317 square feet
○ CTAE 22687 square feet
○ Math Academy 20880 square feet
○ Gym and auxiliary gym 20000 square feet
○ Fine arts building 24420 square feet
○ JROTC 10000 square feet
○ Rebel Academy 2000 square feet
○ Field house
● Haralson County Middle School 111450 square feet
○ Gym 11940 square feet
○ Hitting facility 6400 square feet
● Tallapoosa Primary School 73839 square feet
○ Pre-K 7391 square feet
● West Haralson Elementary School 54233 square feet
○ Gym 8277 square feet
● Transportation Department
● District office 19361 square feet
○ Health building 1712 square feet
Frequency Chart:
Spot clean floors
Vacu um mats
Dust mop/s weep
Spot wash walls/doo rs
Clean plumbing fixtures
Clean mirro rs
Empt y trash Mop floors
Machin e buff floors
Wind ows/d oors
Strip/ seal/ wax
Classro oms D D D D D D D D M S,C S
Offices D D D D D D D 2W W W S
Hallway s D D D D D D D 2W D M S
Media Center D D D D D D D W W M S
Restroo ms D D D D D D D D N/A M N/A
Gym areas D D D D D D D 2W Q S,C S
Locker rooms D D D D D D D D M S,C Q
Storage areas D D D D D D D W N/A S,C N/A
Cafeteri a D D D D D D D D 2W W S
Buildin g entranc e D D D D D D D D 2W 2W S
Legend: D-DAILY, W-WEEKLY, 2W-TWICE WEEKLY, M-MONTHLY, Q-QUARTERLY, C-CHRISTMAS, S-SUMMER
Service Locations
Buchanan Primary School
271 Van Wert Street
Buchanan, GA 30113
Buchanan Elementary School
215 College Circle
Haralson County Middle School
2633 Highway 120
Tallapoosa, GA 30176
Haralson County High School
1655 Highway 120
Tallapoosa Primary School
581 Highway 120
West Haralson Elementary School
4552 Highway 100 North
Haralson County Board of Education
299 Robertson Avenue
Haralson County Schools Transportation Department
1192 Macedonia Church Road
No pre-bid meetings for this RFP. Bids due 2pm, September 9, 2026. No public bid opening.
Haralson County School District
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