Custodial Cleaning Services (RFP PW 27-03)

The City of Norcross is soliciting sealed proposals for custodial cleaning services under RFP PW 27-03, with proposals due November 20, 2026, at 12:00 p.m. Eastern. An optional but highly recommended pre-proposal meeting and site visits are scheduled for October 28, 2026, at 10:00 a.m. at the Norcross Public Works building, 345 Lively Avenue. Georgia's E-Verify requirement under O.C.G.A. 13-10-91 applies; contractors and all subcontractors must register with and use E-Verify throughout the entire contract period and provide notarized affidavits demonstrating compliance.

The scope covers routine cleaning, sanitation, and maintenance across nine City-owned facilities totaling approximately 129,941 square feet, including general office cleaning, restroom sanitation, floor care, breakroom and kitchen cleaning, entrance and lobby maintenance, staircase and elevator cleaning, locker room and shower sanitation, and event-specific cleaning. Facilities feature varied flooring types: carpet, tile, VCT, wood, epoxy, ESD, and concrete. The contractor furnishes all labor, supervision, equipment, tools, and PPE; the City provides approved cleaning chemicals, disinfectants, and consumable supplies.

The contract term is one year commencing February 1, 2027, with four automatic one-year renewals, for an initial prorated term through August 31, 2027. Annual price increases cannot exceed 3 percent. Proposers must submit pricing for the prorated initial year and each subsequent full-year term, with unit pricing for add and deduct services.

Evaluation uses four criteria: experience and qualifications (30 points), approach and timeline (30 points), references (5 points), and cost proposal (35 points). A local firm bonus applies: 5 points for a current City of Norcross Business License, or 2.5 points for a Gwinnett County or subordinate Gwinnett County city address. Contract award is anticipated in January 2027. Required insurance includes workers' compensation, employer's liability ($250,000 minimum), comprehensive general liability ($1,000,000 aggregate), and automobile liability ($1,000,000 per occurrence). Questions are due November 4, 2026, at 5:00 p.m., submitted via email to procurement@norcrossga.net; responses will be posted as an addendum on the City website. Proposals must be submitted in two hard copies and one digital copy to Charlene Marsh, Procurement & Capital Projects Manager, at the address above.