Credentialing Equipment and Maintenance

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) has issued an Invitation to Negotiate (ITN) to establish a contract to purchase, install, and maintain equipment systems consisting of a camera, signature pad, and scanner, as well as interface software. The equipment systems will be used to capture images and photographs that can be acquired through FLHSMV's custom-written application, ORION, for processing and storage. FLHSMV seeks to contract with one vendor who can provide all required equipment and software, as well as installation, implementation, operation, updating, and maintenance services. The ITN specifies mandatory equipment and software requirements, including technical specifications for the camera, signature pad, and scanner. Responses to the ITN are due on February 6, 2024 by 2:00 PM ET, and FLHSMV will evaluate responses based on criteria including price, quality, design, and workmanship to determine the overall best value.

The ITN does not provide details on set-aside designations or restrictions on the types of organizations that can respond. The current incumbent, if any, is not identified. The contract term is for five (5) years, with an optional five (5) year renewal, but the ITN does not specify the award value or budget range. The ITN includes a change management policy that outlines the procedures for managing changes to the IT environment, but pricing terms, funding sources, and any set-aside requirements are not explicitly stated.