CRCL2025 - OIT Server Room Cleaning

The Maryland State Highway Administration (MD SHA) has issued an Invitation for Bid (IFB) for comprehensive server room cleaning services located at their headquarters in Baltimore City. The procurement (CRCL2025) seeks a contractor to provide cleaning services for a 6th floor server room measuring approximately 48 ft x 28 ft, with specific requirements for quarterly and monthly cleaning cycles. The contract requires four full cleanings per year involving enclosed services, underfloor, top of floor, and floor-to-ceiling cleaning, along with eight monthly cleanings focusing on top of floor and floor-to-ceiling areas. Contractors must possess a current Maryland Cleaning License, demonstrate a minimum of three years of commercial server room cleaning experience, and maintain $1,000,000 in liability insurance. The work must be performed between 9:00 AM and 2:00 PM on pre-scheduled days, with a two-person professional cleaning crew consisting of one supervisor and one non-supervisor. All cleaning solutions must be antistatic, nontoxic, and non-flammable, with HEPA filtration required for vacuum equipment. Bids are due January 17, 2025, at 10:00 am local time through the eMaryland Marketplace Advantage (eMMA) system, with a site visit scheduled for January 14, 2025, from 11:00 AM to noon.

The procurement has been designated as a Small Business Preference opportunity, offering price preferences of 5% for state-certified small businesses, 7% for veteran-owned small businesses, and 8% for disabled-veteran-owned small businesses. Bidders must complete a Small Business Reserve Affidavit and comply with specific certification requirements under Maryland State Finance and Procurement Article 14-501(c). Additional requirements include submitting Criminal Justice Information System (CJIS) background checks, displaying company ID badges, and adhering to environmental sustainability guidelines. Contractors must use mercury-free products and comply with Maryland's Green Purchasing Reporting Requirements, with mandatory procurement of janitorial supplies through Blind Industries and Services of Maryland (BISM) when available. Payment terms are net 30 days, with invoices required within 15 days of service completion. The contract will be awarded to the lowest responsive and responsible bidder meeting all specifications, with a two-year contract term from February 1, 2025, to January 31, 2027. While specific budget ranges are not explicitly stated, the bid form requires vendors to provide unit costs for both quarterly and monthly cleaning cycles, suggesting flexibility in pricing and potential contract value.