Court Case Management Software

Los Alamos County is seeking a comprehensive court case management software solution for its Municipal Court through a competitive Request for Proposal (RFP26-06) with proposals due on November 4, 2025, at 2:00 p.m. Mountain Daylight Time. The county requires an on-premise, hybrid, or hosted software solution that supports case management and supervision management functions, capable of handling approximately 25 Gigabytes of historical data dating back to the 1950s. The software must integrate with existing county systems including Computer Aided Dispatch (CAD) and Records Management System (RMS), and comply with federal, state, and local regulations. Evaluation criteria will assess proposals across multiple dimensions: software requirements and functionality (20 points), technical standards conformance (5 points), scope of services (20 points), staff qualifications (15 points), project implementation plan (15 points), cost proposal (20 points), and ability to provide services for a full 15-year term (5 points). A pre-proposal conference is scheduled for October 21, 2025, at 1:00 p.m. in a virtual format, with an estimated contract effective date of July 1, 2026.

The procurement offers preference opportunities for local Los Alamos businesses, New Mexico resident businesses, Native American businesses, and veteran-owned businesses, subject to specific qualification criteria. Vendors must submit a valid state-issued preference certificate and, for local preference, maintain a current Los Alamos County Business License with a principal office within the county. The county has established comprehensive technology standards that potential vendors must meet, including specific requirements for server platforms, network protocols, security measures, and cloud service specifications. Vendors must demonstrate compliance with active directory integration, multi-factor authentication, and SSL/TLS encryption standards. While no specific budget range is explicitly stated, the cost proposal represents 20 points of the evaluation criteria, and the potential contract term extends up to fifteen years. Vendors must also complete various mandatory forms including a Campaign Contribution Disclosure, Certification Regarding Debarment, and a Technology Standards Questionnaire to be considered for the contract.