2-RFP26-06 Software Functionality Matrix FINAL.pdf

SOFTWARE FUNCTIONALITY MATRIX

Incorporated County of Los Alamos Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Offeror Company Name:

Solicitation No.:

Solicitation Title:

Instructions for Offerors: The following are minimum features and functionality requested by the County. For each line item, indicate if the functionality is provided as described below in the legend and provide a description of how the Solution provides the requested feature or if an alternate Solution is proposed. Offerors should prepare to, at a minimum, present during the optional demonstration all of the features and functionalities below in the order shown below. Each gray section identifies a functional area.

Legend:

S = Standard functionality out-of-the-box or meets requirement fully

M = Modification required (i.e. standard script or other work-around)

T = Provided by a third-party. Name the third-party and describe Offeror’s relationship with this third-party.

C = Requires customization to the base code/API

N = Unable to currently provide this feature or requirement

Ref.

No.

Functionality: Please indicate with letter matching the legend above in the identify per legend column, using the legend above, to indicate how Offeror’s Software provides the following features and functionality. Provide a description to detail how the functionality is provided in the Description field.

Judge Probation Court Clerk

Identify per Legend Description of Solution

1 Case Management

1.1 Case initiation and intake and closing X X

1.2 Case status tracking, notifications and reminders X X X

1.3 Case assignment and routing X X

1.4 Document filing and linking X X

1.5 Pleading and motion management X X X

1.6 Hearing scheduling and updates, docket

management X X X

Functionality: Please indicate with letter matching the legend above in the identify per legend column, using the legend above, to indicate how Offeror’s Software provides the following features and functionality. Provide a description to detail how the functionality is provided in the Description field.

Judge Probation Court Clerk

Identify per Legend Description of Solution

1.7 Judge Notes X X

1.8 Decision and judgement entry X X

1.9 Appeals management X

1.10 Probation meeting notes X

1.11 Sanction completion X X

2 Document Management

2.1 Electronic document filing X X

2.2 Document version control X X

2.3 Document redaction and annotation X X

2.4 Document indexing and tagging X X

3 Calendar Management

3.1 Court calendar generation

X X

3.2

Automated calendar reminders

X X

Functionality: Please indicate with letter matching the legend above in the identify per legend column, using the legend above, to indicate how Offeror’s Software provides the following features and functionality. Provide a description to detail how the functionality is provided in the Description field.

Judge Probation Court Clerk

Identify per Legend Description of Solution

3.3

Calendar conflicts detection and scheduling closures

X X X

3.4

Scheduling of hearings and conferences

X X X

3.5

Texting from the system as a reminder of court appointments to defendants

X X X

4 Payment Processing

4.1 Fee calculation and tracking X X

4.2 Payment receipt generation

X X

4.3 Integration with payment getaways X

5 Reporting and Analytics

5.1 Caseload statistics X X X

5.2 Performance metrics

X X X

5.3 Judicial efficiency reports

X X X

5.4 Customizable report generation (ad hoc)

X X X

6 Security Features

Functionality: Please indicate with letter matching the legend above in the identify per legend column, using the legend above, to indicate how Offeror’s Software provides the following features and functionality. Provide a description to detail how the functionality is provided in the Description field.

Judge Probation Court Clerk

Identify per Legend Description of Solution

6.1 User Access controls

X X X

6.2 Data encryption and system security

X X X

6.3 Audit trails

X X X

6.4 Backup and disaster recovery

X X X

Integration and Data Migration

7.1 Integration with Law Enforcement RMS system (Currently Infor/EIS) X

7.2 Integration with Authorize Net (including Citepay)

X

7.3 Integration with Tyler Munis (Cashering)

X

7.4 Integration with First Data Merchant Processing or Other Payment Processor, please describe in the Description Field

X

7.5 Migration of 25 GB of existing County data, housed in Oracle Database, 19c Standard Edition 2.

X X X

Additional or Optional Features and Technical Specifications

Describe any additional or optional features and technical specifications not already stated that may be relevant or offered to County. Use a separate document if more space is needed.

Describe whether the feature is provided as part of the standard base proposal or if it is offered optionally for free or for a fee. Include all costs for these additional or optional features in the Cost Proposal

Functionality: Please indicate with letter matching the legend above in the identify per legend column, using the legend above, to indicate how Offeror’s Software provides the following features and functionality. Provide a description to detail how the functionality is provided in the Description field.

Judge Probation Court Clerk

Identify per Legend Description of Solution