3-Cost Proposal Worksheet.xlsx
XLSX spreadsheet 33 KB Posted
- Attached to
- Court Case Management Software
- Solicitation number
- RFP26-06
- Issued by
- Los Alamos County, New Mexico
About this file
This document is a comprehensive Cost Proposal Worksheet for the Los Alamos County RFP26-06 Court Case Management Software procurement. The county is seeking a software solution to support case management and supervision management functions for the Los Alamos Municipal Court. The cost proposal template covers multiple aspects of the potential implementation, including implementation costs, software fees, services, travel and reimbursables, training, and payment schedules. The worksheet is designed to capture detailed pricing information across implementation, software modules, professional services, travel expenses, training options, and payment structures for up to 15 years of potential service.
The cost proposal emphasizes flexibility in pricing, with options for one-time and recurring costs across various service categories. The county prefers reimbursable costs to be rolled into subscription and service fees but may consider pass-through expenses with pre-authorization. The document outlines specific guidelines for travel reimbursement, including acceptable expense types and limits, such as coach airfare, standard mileage rates, per diem meals, and reasonable business-related expenses. Training costs and delivery methods are to be comprehensively detailed, with options for remote and onsite training, session recordings, and potential access to online training libraries. The payment schedule is expected to be milestone-based, with the county avoiding advance payments for services not yet rendered.
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01 Cost Summary for Implement.
| Los Alamos County RFP26-06 Court Case Management Software | Company Name: | enter company name here | |||
| Cost Proposal Worksheet Tab 01 - Cost Summary for Implementation | |||||
| Please see notes below | |||||
| Cost Category | Required (as Part of the Base Proposal) | ||||
| or Optional? | Implementation/Year 1 Costs | ||||
| Additional Comments |
(Include all services summarized for Year 1 implementation, and if there is no fee, state "No Cost" here)
| Services Fees | |
| Travel & Reimbursables | |
| Training | |
| Other | |
| Other | |
| Other | |
| Other | |
| Other | |
| Other | |
| Other | |
| Other | |
| Other | |
| Total Implementation/Year 1 Costs | $ - 0 |
02 Software Fees
| Los Alamos County RFP26-06 Court Case Management Software | Company Name: | enter company name here | |||
| Cost Proposal Worksheet Tab 02 - Software Fees | |||||
| Please see notes below | |||||
| Describe the Module(s) or Compenent(s) | |||||
| If there is no cost, enter $0 or enter "No Cost.") | Set-up Fee | Required (as Part of the Base Proposal) | |||
| or Optional? | Quantity | ||||
| (if applicable) | Sub-total One-Time Costs | Annual Costs | Sub-total |
Annual Costs Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Total Additional Comments
| Type 1: (Describe Here) | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Type 2: (Describe Here) | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Type 3: (Describe Here) | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Type 4: (Describe Here) | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Type 5: (Describe Here) | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| $ - 0 | $ - 0 | $ - 0 | ||||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Total Software Fees | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | $ - 0 | $ - 0 |
03 Services
| Los Alamos County RFP26-06 Court Case Management Software | Company Name: | enter company name here | |||
| Cost Proposal Worksheet Tab 03 - Services | |||||
| Please see notes below | |||||
| Service Fee | |||||
| (List all services. If there is no fee, enter $0 or "No Cost.") | One-Time Cost | Sub-total |
Annual Costs Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Total Additional Comments
| Poject Initiation Meeting | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Project Implementation & Management Fees | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | ||||
| Fees - Enter Description | ||||
| Maintenance & Support | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Administrative Fees | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Hourly Rates for Professional Services for All Employee Types | ||||
| Please propose any hourly rates for future or optional services, implementations, or integrations requested by County throughout the term of an agreement. Should be entered as Not-to-Exceed Hourly Rates, not average rates. | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Other Fees (Should Inculde Fees for Updates) | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 |
04 Travel & Reimbursables
| Los Alamos County RFP26-06 Court Case Management Software | Company Name: | enter company name here |
| Cost Proposal Worksheet Tab 04 - Travel and Reimbursables |
| County’s preference is that all reimbursable costs for travel and direct costs be rolled into proposed subscription and service fees. However, County may consider Proposals where reimbursable or direct costs are passed through to County. Reimbursable or direct costs, including travel or training materials purchased by Offeror in the performance of Services under the Contract, that have been pre-authorized by the County, may be billed at actual cost to the County with a copy of the invoice from Offeror’s supplier, and with any proposed administrative invoice processing fee. | |||
| Please see notes below | |||
| Reimbursable Costs | Enter Response Here | County's Travel Guidelines | |
| Travel | Describe how travel fees would be charged to County upon County request and approval and affirm that Offeror can adhere to County's Travel guidelines unless otherwise proposed and agreed to by County. | If Offeror’s travel costs are proposed as direct reimbursable costs, copies of all travel expenses must accompany invoices submitted to County and shall only include the following: |
1. The most economical means of transportation shall be used, commercial airlines coach fare rates;
2. Business-related tolls and parking fees;
3. Rental car, taxi service or shuttle services;
4. Mileage shall be reimbursed at the standard mileage rate for business miles driven as established from time to time by the Internal Revenue Service;
5. Hotel or motel lodging;
6. Meals, per Los Alamos County Travel Policy, currently $60.00 per diem daily;
7. Internet connectivity charges;
8. Any other reasonable costs directly associated with conducting business with County.
9. If reimbursement for lodging or airfare is sought and no receipt is furnished by Contractor showing the actual cost, the travel expense shall be deemed unreasonable and un-reimbursable.
Travel Expenses not allowed are as follows:
1. Entertainment; in-room movies, games, etc. and
2. Alcoholic beverages, mini bar refreshments or tobacco products.
| Materials | Describe how costs for materials, if any, would be charged to County. |
| Other | Describe any other direct reimbursable costs and how they would be charged to County. |
| Other | |
| Other | |
| Other | |
| Other | |
| Other |
05 Training
| Los Alamos County RFP26-06 Court Case Management Software | Company Name: | enter company name here | ||
| Cost Proposal Worksheet Tab 05 - Training | ||||
| Please see notes below | ||||
| List Training(s) Offered | ||||
| (List all trainings. If there is no fee, enter $0 or "No Cost.") | Cost Per Session |
For each Training Offered for Each Year of the Agreement Term Proposed
| Description of Training and Outcomes | Can Training be Recorded for Future Viewing Throughout the Term of the Agreement? | |||||||||||||||||||
| YES OR NO? | Format | |||||||||||||||||||
| (Remote or Onsite) | Training During Implementation/ Year 1 Only - | |||||||||||||||||||
| Note whether it is included in other costs for Implementation or optional | If onsite, would travel costs be included in the total cost or charged separtely as a reimbursable cost? | Max # of Attendees allowed per session | If Remote Training, would County or Contractor be responsible for setting up the training? | Length of Training per Session(s) using Hours not Days | Total # of Sessions Offered (Enter "Upon County Request") if there is no limit to the number of sessions offered. | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 | Year 11 | Year 12 | Year 13 | Year 14 | Year 15 |
| Training During Implementation During Year 1 | |
| Training 1 | |
| Training 2 | |
| Training 3 | |
| Training 4 | |
| Training 5 | |
| Training 6 | |
| Training 7 | |
| Training 8 | |
| Training Post Project Implementation - After Go-Live | |
| Training 1 | |
| Training 2 | |
| Training 3 | |
| Training 4 | |
| Training 5 | |
| Training 6 | |
| Training 7 | |
| Training 8 | |
| Other Training Fees | |
| Other | |
| Other | |
| Other | |
| Other | |
| Other | |
| Online On-Demand Libraries and Resouces | Describe Online On-Demand Libraries and Resources Offered |
| For online on-demand training libraries and resources that may be available to County throughout the Term of an Agreement, describe how access to the on-line training resources would be granted, if there is a limited number of County users who would have access to the online resources, and any associated costs for each year of the Agreement term proposed (up to 15 years). |
06 Payment Schedule
| Los Alamos County RFP26-06 Court Case Management Software | Company Name: | enter company name here | |
| Cost Proposal Worksheet Tab 06 - Payment Schedule | |||
| Please see notes below | |||
| Proposed Required Payment Schedule for Project Implementation Services | |||
| RESPONSE |
| Describe how and when all fees will be charged to County both during implementation and after Go-Live with the understanding that County cannot pay in advance for services not actually provided. For example, will Offeror bill monthly during implementation based on completed Phase Milestones and Deliverables or invoice once upon project completion? Describe the amounts or percentages for proposed billing for each milestone or deliverable. These should match the implementation milestones and deliverables proposed. | |
| Proposed Payment Schedule for Annual Software Fees | RESPONSE |
Describe how Software fees would be billed to County both during project implementation and after Go Live. (e.g. Monthly or Annually upon the anniversary of County's final system acceptance.)
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