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SOFTWARE FUNCTIONALITY MATRIX
Incorporated County of Los Alamos Procurement Division 101 Camino Entrada, Building 3 Los Alamos, NM 87544
Offeror Company Name:
Solicitation No.:
Solicitation Title:
Instructions for Offerors: The following are minimum features and functionality requested by the County. For each line item, indicate if the functionality is provided as described below in the legend and provide a description of how the Solution provides the requested feature or if an alternate Solution is proposed. Offerors should prepare to, at a minimum, present during the optional demonstration all of the features and functionalities below in the order shown below. Each gray section identifies a functional area.
Legend:
S = Standard functionality out-of-the-box or meets requirement fully
M = Modification required (i.e. standard script or other work-around)
T = Provided by a third-party. Name the third-party and describe Offeror’s relationship with this third-party.
C = Requires customization to the base code/API
N = Unable to currently provide this feature or requirement
Ref.
No.
| Functionality: Please indicate with letter matching the legend above in the identify per legend column, using the legend above, to indicate how Offeror’s Software provides the following features and functionality. Provide a description to detail how the functionality is provided in the Description field. |
| Judge |
| Probation |
| Court Clerk |
| Identify per Legend |
| Description of Solution |
| 1.1 |
| Case initiation and intake and closing |
| 1.2 |
| Case status tracking, notifications and reminders |
| X |
| X |
| X |
| 1.3 |
| Case assignment and routing |
| 1.4 |
| Document filing and linking |
| 1.5 |
| Pleading and motion management |
| X |
| X |
| X |
| 1.6 |
| Hearing scheduling and updates, docket management |
| X |
| X |
| X |
X
| 1.8 |
| Decision and judgement entry |
| X |
X
X
| 1.10 |
| Probation meeting notes |
X
| 2.1 |
| Electronic document filing |
| 2.2 |
| Document version control |
| 2.3 |
| Document redaction and annotation |
| 2.4 |
| Document indexing and tagging |
| 3.1 |
| Court calendar generation |
| X |
| X |
| 3.2 |
| Automated calendar reminders |
| X |
| X |
| 3.3 |
| Calendar conflicts detection and scheduling closures |
| X |
| X |
| X |
| 3.4 |
| Scheduling of hearings and conferences |
| X |
| X |
| X |
| 3.5 |
| Texting from the system as a reminder of court appointments to defendants |
| X |
| X |
| X |
| 4.1 |
| Fee calculation and tracking |
| 4.2 |
| Payment receipt generation |
| 4.3 |
| Integration with payment getaways |
X
| 5 |
| Reporting and Analytics |
| 5.1 |
| Caseload statistics |
| X |
| X |
| X |
| 5.2 |
| Performance metrics |
| X |
| X |
| X |
| 5.3 |
| Judicial efficiency reports |
| X |
| X |
| X |
| 5.4 |
| Customizable report generation (ad hoc) |
| X |
| X |
| X |
| 6.1 |
| User Access controls |
| X |
| X |
| X |
| 6.2 |
| Data encryption and system security |
| X |
| X |
| X |
| 6.4 |
| Backup and disaster recovery |
| X |
| X |
| X |
| 7 |
| Integration and Data Migration |
| 7.1 |
| Integration with Law Enforcement RMS system (Currently Infor/EIS) |
X
| 7.2 |
| Integration with Authorize Net (including Citepay) |
X
| 7.3 |
| Integration with Tyler Munis (Cashering) |
X
| 7.4 |
| Integration with First Data Merchant Processing or Other Payment Processor, please describe in the Description Field |
X
| 7.5 |
| Migration of 25 GB of existing County data, housed in Oracle Database, 19c Standard Edition 2. |
| X |
| X |
| X |
| 8 |
| Additional or Optional Features and Technical Specifications |
Describe any additional or optional features and technical specifications not already stated that may be relevant or offered to County. Use a separate document if more space is needed.
Describe whether the feature is provided as part of the standard base proposal or if it is offered optionally for free or for a fee. Include all costs for these additional or optional features in the Cost Proposal
RFP No. 24-15 Issued by Procurement Division: J. Kephart image1.jpeg