Course Registration and Evaluation Management System

Fort Bend Independent School District (FBISD) is seeking proposals for a comprehensive Professional Learning and Evaluation Management System through a multi-category Request for Proposals (RFP 26-040CT). The procurement is divided into two distinct categories: Category 1 for a Course Registration System and Category 2 for an Evaluation Management System, with vendors required to submit separate proposals for each category even if offering an integrated solution. The Course Registration System must include features such as comprehensive course catalogs, registration and attendance tracking with QR code capabilities, automated CPE credit and SBEC compliance reporting, digital certificates, and micro-credentialing with Schoology LMS integration. The Evaluation Management System must support T-TESS and T-PESS frameworks, provide configurable evaluation processes, goal-setting tools, calibration modules with AI-driven bias detection, and seamless integration of professional development and evaluation data. The RFP was released on December 11, 2025, with a pre-proposal conference scheduled for January 8, 2026, and a question deadline of January 12, 2026. Proposals are due by 2:00 PM CST on February 17, 2026, and will be evaluated across eight weighted criteria totaling 100 points, including purchase price (30 points), vendor reputation (5 points), quality of goods or services (25 points), extent of meeting district needs (25 points), past vendor relationship (10 points), and long-term district cost (5 points).

The procurement does not specify specific set-aside designations or restrictions on respondent types. Vendors must demonstrate integration capabilities with FBISD's existing enterprise systems, including PeopleSoft HRIS, Skyward, Azure AD, Vector Solutions, and Schoology, with requirements for automated nightly data feeds and real-time reporting. Successful vendors must meet stringent security requirements, including FERPA compliance, TX-RAMP Level 2 certification, WCAG 2.2 AA accessibility compliance, and SOC 2 Type II or ISO 27001 certification. The contract will have an initial five-year term with two optional five-year renewal periods. While a specific budget range is not explicitly stated, the RFP indicates that all pricing is subject to negotiation with the district. Vendors must provide comprehensive documentation, including client references, past performance information, IT technical specifications, proposal questionnaires, pricing bid tables, and required certifications such as Form 1295, Suspension and Debarment Certification, and Conflict of Interest Questionnaire. The procurement also requires data migration of 5-7 years of historical data, pilot testing capabilities, role-based training for administrators and end-users, and ongoing support and maintenance services.