12-Bonfire Submission Instructions - RFP 26-040CT.pdf
PDF 144 KB Posted
- Solicitation number
- RFP 26-040CT
- Issued by
- Fort Bend County, Texas
About this file
This submission instructions document pertains to RFP 26-040CT issued by Fort Bend Independent School District (FBISD) in Texas for a modern, integrated Professional Learning and Evaluation System. The RFP is a multi-category solicitation allowing vendors to propose for Category 1 (Course Registration System), Category 2 (Evaluation Management System), or both categories with separate submissions required for each. The Intent to Bid deadline is February 17, 2026 at 2:00 PM CST, with the question period running from December 11, 2025 at 5:00 PM CST through January 12, 2026 at 2:00 PM CST. All submissions must be uploaded, submitted, and finalized through the Bonfire portal at https://fortbendisd.bonfirehub.com/opportunities/212399 by the closing time of February 17, 2026 at 2:00 PM CST. Vendors are strongly encouraged to begin the uploading process at least one day before the closing deadline.
Vendors must submit comprehensive documentation including Section I (Detailed Scope and Narrative of Proposed Services in PDF format for each system bid), Section II (Client References questionnaire), Section III (Past Performance and Project Information questionnaires specific to each system), IT Technical Specifications questionnaire, Proposal Questionnaire, system-specific pricing bid tables, and required certifications including Form 1295 Vendor Acknowledgement, Certificate of Interested Parties, Suspension and Debarment Certification, and Conflict of Interest Questionnaire. All response templates are available for download from the project listing portal. The maximum file upload size is 1000 MB per document, and embedded documents within uploaded files will not be accessible or evaluated. Technical support is available through Euna Procurement at support.bonfire@eunasolutions.com. Applicable commodity codes include NIGP codes for application software, course evaluation software, human resources software, and integrated software across microcomputer and mainframe platforms.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
When preparing your submission on Euna Procurement you will first be asked to select which Decisions you are going to submit to. Based on what you choose Euna Procurement will build a list of Requested Information that you need to provide.
This project has multiple Decisions that you can submit to listed below:
• System → Evaluation Management System
• System → Course Registration System
Requested Information
Name Type # Files Requirement Instructions
Section I -
Detailed Scope and Narrative of
Proposed
Services
File Type: PDF
(.pdf) Multiple
Required, Each
System
When submitting
'Section I -
Detailed Scope and Narrative of
Proposed
Services' you will need to provide a PDF
(.pdf) for: Each
System that you are bidding on.
Section II - Client
References (Q-
Questionnaire:
Excel (.xlsx) 1 Required You will need to fill out the
49FV) provided
Response
Template for this
Questionnaire.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Section III - Past
Performance &
Project
Information Form
(Q-45JV)
Questionnaire:
Excel (.xlsx) 1 Required, CRS
You will need to fill out the provided
Response
Template for this
Questionnaire.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Section III - Past
Performance &
Project
Information Form
(Q-09WY)
Questionnaire:
Excel (.xlsx) 1 Required, EMS
You will need to fill out the provided
Response
Template for this
Questionnaire.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
IT Technical
Specifications (Q-
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided
25EZ) Response
Template for this
Questionnaire.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Proposal
Questionnaire (Q-
05FJ)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided
Response
Template for this
Questionnaire.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Pricing BidTable
Course
Registration
System (BT-
46LW)
BidTable: Excel
(.xlsx) 1 Required, CRS
You will need to fill out the provided
Response
Template for this BidTable.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Pricing BidTable
Evaluation
Management
System (BT-
BidTable: Excel
(.xlsx) 1 Required, EMS
You will need to fill out the provided
Response
Template for
29CZ) this BidTable.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Vendor
Acknowledgemen t Form
File Type: PDF
(.pdf) Multiple Required
Form 1295
Certificate of
Interested Parties
File Type: PDF
(.pdf) Multiple Required
Suspension and
Debarment
Certification
File Type: PDF
(.pdf) Multiple Required
Conflict of Interest
Questionnaire
(Form CIQ)
File Type: PDF
(.pdf) Multiple Required
Addendum
Acknowledgemen t Form
File Type: PDF
(.pdf) Multiple Optional
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 20811
Application
Software, (Not
Otherwise
Classified], Microcomputer
Commodity Set Commodity Code Title Description
NIGP 20831
Course Evaluation
Software, NIGP 20851
Human Resources
Software, NIGP 20853
Integrated Software, NIGP 20952
Human Resources
Software, Mainframes and
Servers
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://fortbendisd.bonfirehub.com/opportunities/212399.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
https://fortbendisd.bonfirehub.com/opportunities/212399
The BidTable Response Templates can be obtained at https://fortbendisd.bonfirehub.com/opportunities/212399.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by
Feb 17, 2026 2:00 PM CST.
The Question period for this opportunity starts Dec 11, 2025 5:00 PM CST. The Question period for this opportunity ends Jan 12, 2026 2:00 PM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Feb
17, 2026 2:00 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Fort Bend Independent School District uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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