County Wide Moving Services for Volusia County

Volusia County is seeking a qualified contractor to provide professional moving services for government office relocations through an Invitation for Bid (IFB) #26-B-08JJ. The contract will be an on-call service agreement with no guaranteed minimum volume or expenditure, covering room-to-room, building-to-building, and address-to-address moves within the county. Required services include labor, transportation, packing, disassembly, reassembly, and proper item placement of office furniture, equipment, and materials. Contractors must respond to standard requests within 48 hours, with the county typically providing a five-business-day advance schedule for most moves. Key procurement dates include a release date of October 21, 2025, a question submission deadline of November 6, 2025, and a response deadline of November 20, 2025, at 3:00 pm. The solicitation requires comprehensive pricing for man-hour labor rates during normal business hours and after-hours/weekend/holiday periods, with rates specified for different truck sizes (16-18 ft, 26-28 ft, and tractor trailer). Electronic submissions must be made through the County's eProcurement Portal.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet extensive insurance requirements, including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence), Motor Vehicle Liability ($1,000,000 combined single limit), and Motor Truck Cargo insurance ($100,000). Additional compliance requirements include E-Verify participation, adherence to federal regulations, and compliance with state and local statutes regarding public entities. While no specific contract value is mentioned, the pricing structure includes detailed rates for labor, transportation, and moving supplies, suggesting flexibility in potential spending. Contractors must also complete a Prime/Subcontractor Form, detailing any subcontractors and ensuring they hold appropriate licenses. The initial contract term is three years, with options for two subsequent one-year renewals, providing potential long-term engagement for the successful bidder. Contractors will be evaluated on their ability to provide professional, efficient moving services while minimizing disruption to county operations and maintaining strict standards of conduct and property protection.