PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls

This is a Prime/Subcontractor Form for Volusia County's County Wide Moving Services contract (ITB #25-B-##XX, Contract No. C-2014). Volusia County is soliciting qualified contractors to provide professional moving services for government office relocations on an on-call basis with no guaranteed minimum volume. The services encompass room-to-room, building-to-building, and address-to-address moves within the county, including labor, transportation, packing, disassembly, reassembly, and proper item placement of office furniture, equipment, and materials. The initial contract term is three years with options for two subsequent one-year renewals. Contractors must respond to standard requests within 48 hours, with the county typically providing a five-business-day advance schedule for most moves. The Invitation for Bid was released on October 21, 2025, with a question submission deadline of November 6, 2025, and a response deadline of November 20, 2025, at 3:00 pm. Electronic submissions are required through the County's eProcurement Portal.

Bidders must complete the Prime/Subcontractor Form by identifying all proposed subcontractors, their disciplines, dollar values, and percentage of work performed, with all subcontractors required to hold appropriate licenses. The form requires comprehensive pricing structures including man-hour labor rates for normal business hours and after-hours/weekend/holiday periods, with separate rates for different truck sizes (16-18 ft, 26-28 ft, and tractor trailer). Contractors must maintain extensive insurance coverage including Workers' Compensation, Commercial General Liability of $1,000,000 per occurrence, Motor Vehicle Liability of $1,000,000 combined single limit, and Motor Truck Cargo insurance of $100,000. Additional compliance requirements include E-Verify participation and adherence to federal, state, and local regulations. The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Any changes to proposed subcontractors during contract completion require prior approval from the County Project Manager, and the County reserves the right to seek clarification regarding subcontractors while maintaining the submitted base bid pricing.