Count Station Maintenance

The Kentucky Transportation Cabinet (KYTC) Division of Purchases, on behalf of the Division of Planning, is soliciting bids through a Request for Bid (RFB) for Count Station Maintenance services across all twelve KYTC districts, with Elliott County being the jurisdiction of record. The procurement seeks a contractor or contractors to provide comprehensive field maintenance and repair services for traffic data collection stations, including furnishing technical expertise, labor, equipment, and all necessary tools for proper installation and maintenance of data acquisition stations. Work will be assigned through written work orders issued by the Contract Manager and encompasses four distinct bid groups covering districts 1 through 12, with specific line items including bore and jack pipe installation, conduit installation in various sizes (1-inch and 2-inch), electrical service installation, cabinet installation (galvanized steel and pad/pole mount types), junction box installation in multiple configurations, piezoelectric sensor installation, wooden pole and post installation, trench excavation and backfill, cable and loop wire installation, saw slot and fill work, lane and shoulder closure management, and sidewalk removal and replacement. Qualified contractors must have general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates due within ten days of notice of award, and must comply with Davis-Bacon Act wage determinations and Buy America requirements for federally-funded work. The contract is awarded on a best-value ranking approach allocating 95 points to price and 5 points to response time (measured in days), with penalties of $1,000 per day assessed for delays beyond the contracted completion date unless caused by factors outside the vendor's control. Bids must be submitted electronically through the Kentucky Vendor Self Service portal at https://vss.ky.gov by May 25, 2023, at 1:30 p.m. Eastern Time, with a tentative award date of May 31, 2023, and the contract term running from June 1, 2023, through May 31, 2024, with four optional one-year renewal periods available at the Commonwealth's discretion.

All respondents must complete and notarize the Annual Affidavit for Bidders, Offerors, and Contractors affirming compliance with Kentucky's campaign finance laws, with the affidavit effective for one year from execution and required prior to contract award. The procurement is subject to Federal Highway Administration requirements for federal-aid construction contracts, including compliance with nondiscrimination and equal employment opportunity provisions, non-segregated facilities requirements, Contract Work Hours and Safety Standards Act compliance, debarment and suspension certifications, and false statements prohibitions regarding highway projects. Specific requirements apply to Appalachian Development Highway System and Appalachian Local Access Road contracts, including employment preference for regional residents and materials preference provisions. Contractors must maintain comprehensive payroll records for three years, submit weekly payroll certifications, comply with prevailing wage determinations, and ensure all subcontractors include identical contractual language in lower-tier agreements, with the prime contractor maintaining responsibility for all subcontractor compliance. No incumbent vendor information, set-asides for disadvantaged or minority-owned enterprises, or specific contract award values or budget ranges are disclosed in the available solicitation documents; however, the contract is partially funded by the Federal Highway Administration's Emergency Relief program, and specific bid sheet quantities across four distinct groups provide the basis for contractor pricing submissions on individual line items across the twelve districts.