Cost-Benefit Evaluation of State Surplus Property Program

The Oregon Department of Administrative Services Procurement Services (DAS PS) is seeking a contractor to conduct a comprehensive cost-benefit evaluation of the State Surplus Property Program through RFP S-10700-00010016. The program currently processes over 12,000 items annually and generates $6 million in revenue by locating, acquiring, and distributing state and federal surplus property to eligible entities. The primary deliverable will be a detailed analysis that documents the advantages and disadvantages of maintaining the current government-operated program versus outsourcing its services, with specific recommendations for future program management. Proposers must demonstrate expertise in conducting complex operational and financial evaluations, with the ability to thoroughly assess the program's efficiency, cost-effectiveness, and strategic value. The RFP requires a comprehensive proposal that includes a detailed evaluation methodology, project timeline, and professional qualifications. Proposals are due by May 10, 2024, at 4:00 PM Pacific Time, with DAS PS anticipating awarding a single contract that may be subject to one or more amendments.

The solicitation includes specific requirements for disadvantaged business participation, mandating that proposers complete a Certified Disadvantaged Business Outreach Plan that details strategies for engaging minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses in potential subcontracting opportunities. Proposers employing 50 or more full-time workers and seeking a contract exceeding $500,000 must also possess a current Pay Equity Certificate. While no specific budget range was explicitly stated, the contract will utilize a not-to-exceed compensation structure, with payment contingent upon completed and accepted deliverables. A Revised Notice of Intent to Award indicates Precision Consulting as the intended contractor, though affected proposers have seven calendar days to file a written protest. The geographic scope encompasses Marion County and the City of Salem, with the State providing available financial information and job descriptions to support the selected vendor's evaluation process.