QUESTIONS & ANSWERS I
218 KB Posted
- Attached to
- Copier Lease, Maintenance and Supplies Agreement
- Solicitation number
- 22-046
- Issued by
- Fayette County, Georgia
About this file
This document is an Addendum #1 (Questions & Answers) issued by Floyd County, Georgia's Purchasing Department in response to inquiries regarding Bid #22-046 for a Copier Lease, Maintenance and Supplies Agreement. The addendum addresses four primary questions submitted by prospective bidders regarding the county's requirements and timeline for the equipment lease. The county clarified that it does not have an established install date or target start and end date for implementation, indicating flexibility in scheduling. Additionally, the county stated that historical monthly volume data for black and white and color output by device from 2018 through September 2022 is not available for bidders' use in their proposals.
Regarding specifications and pricing, the county confirmed that optional paper capacity accessories beyond the minimum 500-sheet capacity should be proposed as additional costs by bidders, clearly itemized as either one-time costs or recurring monthly or quarterly expenses. The county did not provide a specific buyout number for Option 2 or an effective install date that would allow bidders to calculate remaining lease payments for comparison purposes. The addendum was issued on October 26, 2022, by Bill Gilliland, Purchasing Director, and represents the county's effort to provide clarification to all prospective bidders participating in the sealed bid process.
Text of this file
BILL GILLILAND
PURCHASING DIRECTOR
RANDY E. SELF
ASST. PURCHASING DIRECTOR
AMANDA JENKINS
PURCHASING AGENT
ADDENDUM #1
Twelve East Fourth Ave. Suite 106 ROME, GEORGIA 30161
PHONE (706) 291-5118 FAX (706) 290-6099
FLOYD COUNTY, GEORGIA
PURCHASING
TO: ALL PROSPECTIVE BIDDERS
FROM: Bill Gilliland, Purchasing Director
DATE: OCTOBER 26, 2022
SUBJECT: BID #22-046 Floyd County Copier Lease and
Maintenance Agreement.
In an effort to clarify some questions that have been asked, we are posting the following questions with answers.
1. Can the County provide the buyout number to be used for Option 2 or provide the effective desired install date so the remaining payments can be calculated for level comparison?
We don’t have an established install date.
2. Does the County have a target start and end date for implementation?
We do not have a target date for the start or install.
3. Can the County provide the historic monthly volume, B&W & Color by device from 2018- Sept 2022?
This information is not available.
4. Under Main Specifications:
12. Paper capacity is stated as 500 sheet minimum up to 6,300 sheets.
13. In this section it provides the various Optional paper capacity types to be offered.
The question: Does the County want the optional paper capacity accessories to be proposed and if so where should this pricing be provided?
The optional paper capacity cost should be provided as an additional cost, whether it is a one-time cost or an ongoing reoccurring monthly or quarterly cost.
Thank you, Bill Gilliland, Purchasing Director Floyd County Board of Commissioners
| BILL GILLILAND |
| PURCHASING DIRECTOR |
| RANDY E. SELF |
| ASST. PURCHASING DIRECTOR |
Other files
| File | Type | Posted |
|---|---|---|
| Award Information | — | |
| QUESTIONS & ANSWERS II | — | |
| Instruction to obtain document | — | |
| BID TABULATION SHEET | — |
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