Contract: janitorial cleaning services

The State of New Hampshire, specifically the Department of Administrative Services Division of Procurement and Support Services, is seeking janitorial cleaning services for the Newport District Office located at 17 Main Street in Newport, NH. The Request for Bid (RFB) #2976-25 solicits a vendor to provide comprehensive cleaning services one day per week after 3 PM, with a contract term from January 1, 2025, through June 30, 2027 (approximately 2.5 years), and an option to extend for two additional years. Required services include weekly maintenance tasks such as vacuuming, glass and mirror cleaning, bathroom and kitchen sanitation, trash removal, spot cleaning of carpets and furniture, floor sweeping and mopping, and dusting. Monthly and quarterly services include deeper cleaning of upholstered chairs, thorough bathroom cleaning, and ceiling diffuser maintenance. The facility is approximately 2,300 square feet with mixed carpeted and linoleum flooring, serving 5 employees. Bidders must provide all labor, tools, transportation, materials, and equipment, use EcoLogo or Green Seal certified cleaning products, and comply with specific NH Department of Corrections policies. The bid closing date is November 13, 2024, at 11:30 AM Eastern Time, with site visits required and coordinated through Loretta Razin.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises. Five vendors submitted bids: Pro City Facilities, Citywide Cleaners, Performance Cleaners, Superior Facility, and Shine House Cleaners. Pro City Facilities was selected as the winning vendor with the lowest bid of $9,750.00 ($75.00 per unit). The State will provide paper towels, toilet paper, hand soap, and trash can liners, while the contractor must supply all other cleaning consumables. Bidders must maintain comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation insurance as required by state law. Criminal background checks are mandatory for all contractor personnel, and the state prohibits employment of individuals with probation, parole, or criminal records. The contract is non-exclusive, allowing the State to retain other contractors for similar services. Emergency daytime cleaning may be requested on a per-event basis, and all trash disposal must comply with state and local regulations.