bid-2976-25-award.pdf

This is a Bid Summary and Award document from the New Hampshire Division of Procurement Support Services, Bureau of Purchase Property, for janitorial cleaning services at the Department of Corrections Newport District Office located at 17 Main Street in Newport, NH. The Request for Bid (RFB) #2976-25 solicited vendors to provide comprehensive weekly cleaning services after 3 PM for a facility of approximately 2,300 square feet serving 5 employees. Required services include vacuuming, glass and mirror cleaning, bathroom and kitchen sanitation, trash removal, spot cleaning, floor maintenance, and dusting on a weekly basis, with deeper cleaning tasks scheduled monthly and quarterly. The bid closing date was November 13, 2024, at 11:30 AM Eastern Time, with site visits required and coordinated through Loretta Razin. The contract term runs from January 1, 2025, through June 30, 2027 (approximately 2.5 years), with an option to extend for two additional years.

Five vendors submitted bids for the 130 unit contract: Pro City Facilities, Citywide Cleaners, Performance Cleaners, Superior Facility, and Shine House Cleaners. Pro City Facilities was awarded the contract as the lowest bidder at $75.00 per unit, resulting in a total extended cost of $9,750.00. Competing bids ranged from $150.00 to $200.00 per unit. The contractor must provide all labor, tools, transportation, and cleaning materials while using EcoLogo or Green Seal certified products; the State will supply paper towels, toilet paper, hand soap, and trash liners. Contractors are required to maintain $1,000,000 per occurrence and $2,000,000 aggregate general liability insurance and workers' compensation insurance, submit to criminal background checks, and comply with NH Department of Corrections policies prohibiting employment of individuals with probation, parole, or criminal records. The contract is non-exclusive, and emergency daytime cleaning may be requested on a per-event basis.