attachment-1-bid-2976-25.xlsx

This is a bid attachment for janitorial cleaning services solicited by the State of New Hampshire Department of Administrative Services Division of Procurement and Support Services for the Newport District Office, Department of Corrections facility located at 17 Main Street in Newport, NH. The Request for Bid #2976-25 seeks a vendor to provide comprehensive janitorial cleaning services for approximately 2,300 square feet of facility space serving 5 employees, with mixed carpeted (50%) and linoleum (50%) flooring and 2 bathrooms. Required services include weekly maintenance such as mat cleaning, glass and mirror cleaning, lavatory and kitchen sanitation, receptacle emptying, spot cleaning of carpets, furniture and walls, floor sweeping and mopping, and dusting of ledges and furniture. Monthly maintenance includes vacuuming upholstered chairs and deep bathroom cleaning, while quarterly maintenance requires ceiling diffuser cleaning. The contract term runs from January 1, 2025, through June 30, 2027, with an option to extend for two additional years. Services must be provided one day per week after 3 PM on a scheduled day to be agreed upon between the contractor and Rudy Grzanna, the Newport District Office contact at (603) 477-3737 or rudiger.j.grzanna@doc.nh.gov. The bid closing date was November 13, 2024, at 11:30 AM Eastern Time, with site visits required and coordinated through Loretta Razin.

Pro City Facilities was selected as the winning vendor with a bid of $9,750.00 ($75.00 per unit). The State will supply paper towels, toilet paper, hand soap, and trash can liners, while the contractor must provide all other cleaning consumables and comply with NH Department of Corrections policies prohibiting employment of individuals with probation, parole, or criminal records. Criminal background checks are mandatory for all contractor personnel entering the facility. Bidders must maintain comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation insurance as required by state law. All cleaning products must be EcoLogo or Green Seal certified. The contract is non-exclusive, and emergency daytime cleaning of restrooms and public areas may be requested on a per-event basis. All trash disposal must comply with state and local regulations.