CONTRACT: Bakery & Baked Goods

The State of New Hampshire, through the Department of Administrative Services, Bureau of Purchase and Property, issued Bid #2653-23 for a statewide bakery and baked goods procurement contract covering multiple state agencies and facilities. The solicitation seeks vendors capable of supplying a comprehensive range of bakery products, including 40 line items such as breads (wheat, white, whole wheat, rye), rolls, English muffins, donuts, croissants, and tortilla wraps. Vendors must provide delivery to 10 specific locations, including Department of Corrections facilities in Berlin and Concord, community corrections centers, Glencliff Home, Department of Health and Human Services facilities, New Hampshire Veteran's Home, and other state institutions. The bid was posted on August 22, 2022, with a closing date of September 6, 2022, at 10:00 AM EST, and questions were required to be submitted by August 29, 2022. Evaluation criteria include comprehensive pricing, ability to meet delivery specifications, product quality, and compliance with detailed requirements such as establishing customer accounts within three business days and delivering ordered goods within two business days. The contract term is three years with options to extend for an additional two years, resulting in a potential maximum contract duration of five years.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The incumbent vendor for this contract is Calise & Sons Bakery, represented by agent Jonah Rosa, who was recommended for award. The contract has a price limitation of $275,000, which represents a 5% cost increase from the previous contract. Vendors must be registered with the New Hampshire Bureau of Purchase and Property and, if applicable, registered with the NH Secretary of State. Payment terms include acceptance of ACH or Procurement Card payments, with payment due within 30 days of invoice. Vendors must maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate. The state received eight total solicitations during the bidding process, with the recommended award price of $120,848.15 for the complete product list, which is well below the established price limitation. A P-card increase of $140,000 has been approved to support the contract's implementation.