attachment-1-bid-2653-23.xlsx

This is a bidder workbook for Bid #2653-23, issued by the State of New Hampshire Department of Administrative Services, Bureau of Purchase and Property, for a statewide bakery and baked goods procurement contract. The solicitation covers 40 line items of bakery products including breads (wheat, white, whole wheat, and rye varieties), rolls, English muffins, donuts, croissants, and tortilla wraps to be delivered to 10 state locations including Department of Corrections facilities in Berlin and Concord, community corrections centers, Glencliff Home, Department of Health and Human Services facilities, and the New Hampshire Veteran's Home. The bid was posted on August 22, 2022, with a closing date of September 6, 2022, at 10:00 AM EST, and questions were required by August 29, 2022. The contract term is three years with options to extend for an additional two years, allowing a maximum duration of five years. Vendors must establish customer accounts within three business days and deliver ordered goods within two business days. The workbook instructs bidders to enter information only in the specified manner, including confirmation of bidding items as specified or as approved alternates, pack sizes, unit of measure, item sizes, and bid amounts in US dollars including all delivery and associated costs.

Pricing must remain firm for the specified timeframe, and vendors may not add special charges, surcharges, credit card transaction fees, or fuel charges. The recommended award price for the complete product list was $120,848.15, well below the established price limitation of $275,000, representing a 5% cost increase from the previous contract. The incumbent vendor is Calise & Sons Bakery, represented by agent Jonah Rosa. Vendors must be registered with the New Hampshire Bureau of Purchase and Property and maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate. Payment terms include acceptance of ACH or Procurement Card payments due within 30 days of invoice. The state received eight total solicitations, and a P-card increase of $140,000 has been approved to support contract implementation. No specific set-asides for disadvantaged enterprises were mentioned in the documentation.