Continuous Data Stock Forms

The Washington State Department of Enterprise Services is conducting a competitive procurement (Solicitation No. 24-0011) for Continuous Data Stock Forms across multiple counties and jurisdictions in Washington State. The solicitation seeks qualified vendors to print and furnish continuous feed, carbonless paper forms designed for high-speed impact/dot matrix printers, with specific requirements including three primary form types: a 2-part carbonless form, a 4-part carbonless form, and a single-ply continuous form. These forms must be compatible with existing legacy print systems and contain a minimum of 30% recovered fiber, including 30% postconsumer fiber. The evaluation will be based on a 320-point scoring system, with 250 points allocated to cost factors, 50 points to non-cost factors, and additional preference points available. A virtual pre-bid conference is scheduled for June 5, 2025, at 9:00 am Pacific Time, with bids due by June 25, 2025, at 11:59 pm Pacific Time. The anticipated contract award date is August 19, 2025, with a contract term of up to 60 months.

The procurement includes several set-aside and preference provisions for Washington Small Businesses (up to 10 points), Certified Veteran-Owned Businesses (up to 10 points), and compliance with Executive Order 18-03 (5 points). Bidders must be registered in Washington's Electronic Business Solution (WEBS) and comply with state procurement ethics and small business guidelines. Historically, annual total sales for these data stock forms have been approximately $50,000, with Enterprise Services anticipating similar annual purchasing levels. Contractors must meet comprehensive certification requirements, including providing detailed business information, legal compliance documentation, and proof of financial stability. The contract will require compliance with various state-specific business and diversity reporting requirements, with potential for a single award and the option to extend the initial 36-month term for up to two additional one-year periods, not to exceed five years total. Bidders must submit samples of three paper types and meet specific specifications for various form sizes and weights, ranging from 8 1/2" x 3 1/2" to 14 7/8" x 11" continuous forms.