Computers, computer hardware/peripheral equip, purchase/delive

Palm Beach County Board of County Commissioners' Purchasing Department, on behalf of Palm Tran (the county's transit system), is soliciting responses to a Request for Pre-Qualification (RPQ) for the establishment of a pre-qualified vendor list to supply computers, computer hardware, and peripheral equipment utilizing federal funding from the U.S. Department of Transportation Federal Transit Administration. The procurement seeks vendors authorized to supply Dell, Lenovo, and Hewlett-Packard computers, laptops, monitors, computer hardware, printers, and peripherals, with vendors permitted to indicate authorization for additional manufacturers. All equipment must be new, of current manufacture, and carry factory warranties; refurbished or remanufactured products are not acceptable. Pre-qualified vendors will be eligible to participate in periodic federally funded pricing requests on an as-needed basis throughout the 60-month contract term, with subsequent awards determined on an all-or-none basis to the pre-qualified vendor offering the lowest total fixed price. Vendors were required to submit sealed responses by July 8, 2021, at 4:00 p.m., signed by an authorized company representative, with evaluation based on compliance with technical specifications, pricing competitiveness, and demonstrated capability to meet delivery schedules and maintain product quality.

The procurement is subject to extensive federal requirements governing activities funded by the Federal Transit Administration, including compliance with 2 CFR Part 200 Uniform Administrative Requirements, FTA Circular 4220.1F Third Party Contracting Guidelines, and various federal statutes addressing civil rights, environmental compliance, labor standards, and debarment requirements. Vendors must submit certifications addressing debarment and suspension status, federal tax liability, lobbying restrictions for awards exceeding $100,000, drug-free workplace programs, and disadvantaged business enterprise utilization with a non-mandatory goal of 15 percent participation. The anticipated contract value over the 60-month period is $750,000, though Palm Beach County reserves the right to increase or decrease this amount based on actual requirements. The F.O.B. point is destination, with vendors bearing all transportation costs, liability, and risk in transit. All items are subject to post-sale audit adjustment, and payment will be rendered only upon the County's satisfaction and acceptance of delivered items.