RPQ for printing of palm tran rider's guide books, TC

Palm Beach County's Board of County Commissioners, through its Purchasing Department, has issued Request for Pre-Qualification (RPQ) #23-076/ZG to establish a roster of pre-qualified printing vendors for Palm Tran Rider's Guide Books. Palm Tran, the County's Mass Transportation Department serving over 11 million passengers annually, seeks qualified printers to produce rider's guides approximately twice yearly or when major service changes occur. The specific deliverables include 50,000 copies of saddle-stitched rider's guides measuring 5.5" x 8.5" with full-color printing on 80lb text stock for covers and 70lb text stock for interior pages. Pre-qualified vendors must demonstrate capability to perform all printing and production work without subcontracting, provide three business references showing similar work completed within the past three years, submit samples of comparable color printing work for quality assessment, and maintain Commercial General Liability Insurance coverage of at least $500,000 per occurrence. The initial submission deadline for RPQ responses was June 15, 2023, at 4:00 p.m.; however, new vendors may apply at any time for evaluation and roster addition. An individual Request for Quotation (RFQ) with a response deadline of March 25, 2025, has been issued for a specific printing project, requiring vendors to provide detailed cost breakdowns for production, bindery operations, and delivery. Projects equal to or exceeding the Mandatory Bid Amount of $100,000 will be subject to formal competitive sealed bid procedures rather than the term contract process.

The solicitation applies Small Business Enterprise (SBE) price preference provisions, under which certified SBEs submitting bids within ten percent of the lowest non-SBE bid may receive award consideration. All responding vendors must be registered in the County's Vendor Self Service system, maintain current business tax receipts, and comply with federal, state, and local laws, including E-Verify employment eligibility verification and nondiscrimination requirements. The term contract is structured for a 60-month period or until estimated funding is expended, with an anticipated total contract value of $300,000 over the initial five-year term. Palm Beach County reserves the right to adjust this amount based on actual requirements and may re-advertise if the anticipated value is reached before contract expiration. No incumbent vendors or existing contractors are identified in the available documentation, nor are specific technology integration requirements noted. The opportunity represents a significant printing procurement for a major public transportation authority with ongoing operational needs for high-quality, time-sensitive marketing and informational materials.