Pre-qualification of vendors for computers, laptops

Palm Beach County Board of County Commissioners, Purchasing Department, is requesting pre-qualification of vendors to supply computers, laptops, hardware, and peripheral equipment on a term contract basis with purchase and delivery services under RPQ #F24-073/CB, with an initial submission deadline of July 18, 2024, and ongoing vendor additions thereafter.

The pre-qualification establishes a framework for multiple vendors to provide goods and services on a project-by-project basis, with individual projects capped at $99,999. Vendors must register in the County's Vendor Self-Service (VSS) system and ensure all subcontractors are similarly registered; failure to do so will prevent contract finalization. Pricing for individual projects must be submitted on the County's provided response form and represents the cost for new merchandise free from defect. Vendors must maintain firm pricing for ten days from quotation submittal and must extend any lower promotional or market-adjusted prices to Palm Beach County during the contract term.

The solicitation is subject to Palm Beach County's Equal Business Opportunity (EBO) Program with Small/Minority/Women-Owned Business Enterprise (S/M/WBE) goals applied on an as-needed project basis. The County will not pay federal or state sales taxes but will reimburse vendors for sales taxes paid to suppliers. Payment follows the Florida Prompt Payment Act, with invoices submitted to the Finance Department. The contract is subject to annual appropriation by the Board of County Commissioners for subsequent fiscal years and may be terminated for convenience with five days' written notice.