Mass transit bus parts, purchase and delivery

Palm Beach County Board of County Commissioners, Procurement Department is issuing a Request for Pre-Qualification (RPQ 26-058-BW) for mass transit bus parts supply and delivery services under a term contract with an initial submission deadline of September 30, 2026 at 4:00 p.m. Eastern Time. New vendors may submit pre-qualification requests at any time after the initial deadline for evaluation and addition to the pre-qualified vendor pool.

A 5% local-vendor preference applies to responsive, responsible vendors with a permanent place of business in Palm Beach County, and an additional 5% preference applies to vendors located in the Glades area. The Small Business Development program applies to non-federally funded portions of the contract, requiring documentation of subcontractor participation on Schedule 1 and Schedule 2.

Scope encompasses supply and delivery of new bus parts free from defect on an as-needed basis for Palm Beach County's transit operations. Vendors must provide "turnkey" service as specified and warrant that prices remain firm for ten days from quotation submittal. Once pre-qualified, vendors will receive project-specific quotation requests on a delivery-order basis, with pricing responses required within ten days unless otherwise specified. Final pricing is determined on a project-by-project basis; the solicitation identifies no total contract value or specific funding source.

All vendors and subcontractors must register in the county's Vendor Self Service system and maintain current Business Tax Receipts and certifications throughout the contract term. The county reserves the right to reject materially unbalanced offers and may procure goods through state contracts if more cost-effective. Questions are due September 16, 2026 at 4:00 p.m. Contact Bridget Williams at (561) 616-6817 or Bwilliams@pbc.gov.