RPQ for printing of palm tran rider's guide books, TC

Palm Beach County, through its public transit agency Palm Tran, is soliciting a Request for Pre-Qualification (RPQ) for printing services to produce Palm Tran Rider's Guide Books under a sixty-month term contract. The procurement seeks to establish a pre-qualified vendor list of printing service providers capable of producing comprehensive transit information publications distributed approximately twice per year or when major service changes occur. The rider's guide books must include specifications for full-color printing, high-resolution production quality, and delivery to three designated Palm Tran facilities located in West Palm Beach (North County), Delray Beach (South County), and Belle Glade. Deliverables include approximately 50,000 copies per production run with all printing and production performed by the vendor with no subcontracting permitted. Required qualifications include proof of capability to provide high-resolution trimmed proofs and digital pre-production proofs within seven business days of notification, maintenance of Commercial General Liability Insurance of at least $500,000 per occurrence, registration in Palm Beach County's Vendor Self Service system, and current business tax receipts. Evaluation criteria include price competitiveness, quality capability, ability to meet production and delivery schedules, and compliance with all technical specifications. The initial pre-qualification submission deadline was June 15, 2023, though new vendors may submit at any time for consideration and addition to the pre-qualified list.

This procurement includes a Small/Minority/Women Business Enterprise (S/M/WBE) Price Preference initiative, with certified Small Business Enterprises (SBEs) within ten percent of the lowest non-small business bid eligible for award consideration. All vendors must comply with Palm Beach County's Commercial Non-Discrimination Policy and maintain all required certifications throughout the contract term. There are no identified incumbent vendors or existing infrastructure integration requirements noted in the solicitation documents. The anticipated total contract value over the sixty-month term is $300,000, with individual projects not to exceed $99,999 each. Pricing submissions must include all supervision, labor, equipment, materials, tools, insurance, shipping, handling, transportation, delivery charges, fuel, and applicable surcharges on county-provided response forms. The county reserves the right to add or delete delivery locations at no additional cost or penalty to the vendor.