Compressed Natural Gas Roll Off

The City of Olathe, Kansas Infrastructure Department's Solid Waste Division is issuing an Invitation for Bids (IFB-26-0016) for the procurement of two new, unused, current model year Compressed Natural Gas Roll-Off Refuse Trucks. The trucks must be complete, turn-key units with roll-off hoists installed on a minimum 66,000 GVWR cab and chassis; bids for individual components will not be accepted, though pre-built units meeting minimum specifications with minimal modifications may be considered if in the City's best interest. Bidders must submit proposals through the online portal at https://olatheks.bonfirehub.com/ by February 27, 2026, at 10:00 A.M. CST, with a question deadline of February 23, 2026, at 5:00 P.M. CST. Delivery must be made to the Vehicle Maintenance Facility at 1415 S. Robinson Drive, Olathe, Kansas 66061, with demonstration of units required within ten days of request. The successful vendor must provide on-site training covering operation, safety, troubleshooting, and preventive maintenance at no additional cost, and must include a minimum one-year warranty with all warranty work performed locally. Evaluation criteria include price, conformance to specifications, vendor experience, proposed completion time, past vendor performance, product quality, payment terms, and references, with award to the lowest responsive and responsible bidder.

Johnson County's local preference ordinance #3.50.140 permits selection of a local business bid over the lowest bid if the bid is responsive, responsible, and offers equal quality with pricing within two percent or $5,000 of the lowest bid. All bidders must submit a notarized affidavit, detailed warranty information, and manufacturer specifications with their bids. Contractors awarded contracts of $25,000 or higher must provide a Kansas Certificate of Good Standing and complete a Questionnaire of Personnel Practices. Insurance requirements are substantial, including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Business Automobile ($500,000 combined single limit), Workers' Compensation ($500,000 each accident), Professional Liability ($1,000,000), and Cyber Insurance ($1,000,000 per claim) if accessing City networks or data. Pricing must be submitted on a unit basis and include all freight, shipping, and handling costs, with invoices submitted within 30 days of completed work and payable under Net 30 terms or City VISA P-Card. No incumbent vendors or budget ranges are identified in the solicitation documents.