Compressed Medical-Grade Oxygen

The City of Austin is seeking qualified suppliers to provide compressed medical-grade oxygen in multiple tank sizes (D, C, M4, 125, and K) with delivery and scheduled exchange services to multiple Austin-area storage locations including EMS facilities, fire department operations, hospitals, and emergency response stations. The solicitation, identified as IFB 5000 JRN1037, encompasses three primary categories: monthly cylinder rentals for an estimated 2,036 cylinders across all sizes, annual refill and delivery services for approximately 111,710 cylinders plus 1,200 delivery stop fees, and non-specified catalog items with an estimated annual spend of $5,000. Successful contractors must maintain reliable logistics capabilities to support regular tank exchanges across ten authorized locations with specific delivery schedules (most locations receiving deliveries Monday, Wednesday, and Friday before 10:00 AM, with variations at certain facilities). All-inclusive pricing must incorporate administrative costs, overhead, shipping, and transportation to the Austin area without separate charges, and offerors must submit a minimum of three verifiable references demonstrating prior experience supplying the same or similar services within the preceding five years. Offerors are required to complete multiple submittal forms including Offer and Acceptance documentation, pricing sheets, references, subcontracting plans, local business preference certification (if applicable), small business preference certification (if applicable), wage theft ordinance certification, and insurance requirements documentation. Questions regarding the solicitation must be submitted by February 27, 2026, at 5:00 PM CT, with sealed bids due March 12, 2026, at 2:00 PM CT. The City reserves the right to award either a single contract based on overall low cost or multiple awards by category or line item as deemed advantageous.

The City of Austin offers local business preference consideration for offerors with headquarters located within the Austin-Round Rock-San Marcos Metropolitan Statistical Area (encompassing Bastrop, Caldwell, Hays, Travis, and Williamson counties), and small business preference for certified small businesses meeting U.S. Small Business Administration Size Standards. Although the Small and Minority Business Resources Department determined that insufficient subcontracting opportunities and insufficient availability of certified minority and women-owned business enterprises precluded assignment of formal M/WBE subcontracting goals, any offerors planning to use subcontractors must either utilize City of Austin certified M/WBE subcontractors or complete documented Good Faith Efforts to solicit non-certified subcontractors, including contact with at least two communication methods and seven days for response. All contractors awarded contracts must comply with the City's Wage Theft Ordinance, complete wage theft training within 30 days of award, and obtain specific insurance coverage including workers' compensation with minimum employers' liability limits of $100,000 per accident, commercial general liability with minimum limits of $500,000 per occurrence, and business automobile liability with a minimum combined single limit of $500,000 per occurrence. The solicitation documents do not identify any incumbent vendors or budget ranges; however, the estimated annual spending of $5,000 for non-specified catalog items, combined with the substantial cylinder rental and refill/delivery service volumes, indicates a significant procurement value. Contract terms include an initial award period with potential for renewal options, and all contractors must obtain Certificates of Insurance and provide them prior to contract execution.