IFB_5000_JRN1037_ATT_2_v1.xlsx
XLSX spreadsheet 78 KB Posted
- Attached to
- Compressed Medical-Grade Oxygen
- Solicitation number
- IFB 5000 JRN1037
- Issued by
- Texas
About this file
This is a pricing submittal sheet template for Invitation for Bid (IFB) 5000 JRN1037 issued by the City of Austin, Texas, for the procurement of compressed medical-grade oxygen products and related services. The solicitation encompasses three primary categories: cylinder rentals in multiple sizes (D, C, M4, 125, and K), refill and delivery services for those cylinders, and non-specified catalog items. Category 1 requests monthly rental pricing for an estimated 2,036 cylinders across all sizes, with monthly rental costs and per-additional-cylinder rates. Category 2 requests annual refill and delivery pricing for an estimated 111,710 cylinders plus 1,200 delivery stop fees. The solicitation permits the City to award either a single contract based on overall low cost or multiple awards by category or line item as deemed advantageous. The contract will involve delivery to multiple storage locations with scheduled exchanges of empty tanks for full ones throughout the contract term.
Offerors must submit all-inclusive pricing that incorporates administrative costs, overhead, shipping, and transportation to the Austin, Texas area without separate charges. A bid of zero will be interpreted as a no-charge item, while a "no bid" or blank response may result in bid disqualification. The sheet templates are unlocked and subject to modification by the procurement specialist prior to solicitation publication. Category 3 allows offerors to provide a percentage discount off catalog prices or manufacturer's suggested retail price for non-specified items, estimated at $5,000 in annual spending. The procurement specialist is responsible for verifying mathematical accuracy of all bids and removing instructional sections before issuing the solicitation to potential bidders.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_5000_JRN1037_ATT_6_v1.docx | DOCX document | |
| IFB_5000_JRN1037_ATT_4_v1.docx | DOCX document | |
| IFB_5000_JRN1037_PAC1_9_v4.pdf | ||
| IFB_5000_JRN1037_ATT_9_v1.pdf | ||
| IFB_5000_JRN1036_PAC1_v1.pdf | ||
| IFB_5000_JRN1037_ATT_7_v1.docx | DOCX document | |
| IFB_5000_JRN1037_ATT_3_v1.docx | DOCX document | |
| IFB_5000_JRN1037_PAC1_9_v2.pdf | ||
| IFB_5000_JRN1037_ATT_1_v1.docx | DOCX document | |
| IFB_5000_JRN1037_ATT_8_v1.docx | DOCX document | |
| IFB_5000_JRN1037_ATT_5_v1.docx | DOCX document | |
| IFB_5000_JRN1037_ADD_3_v1.pdf | ||
| IFB_5000_JRN1037_ADD_1_v1.pdf | ||
| IFB_5000_JRN1037_PAC1_9_v3.pdf | ||
| IFB_5000_JRN1037_ADD_2_v1.pdf |
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Text version
INSTRUCTIONS (Delete)
| Instructions for Excel Sheet Templates | These Price Sheets replace the old Bid Sheets. They are templates and can be modified to fit the solicitation, as needed. Procurement Specialist should adjust as needed and remove the additional sheets from the template before sending the solicitation out for publication (including the instruction sheet). | |
| The templates are unlocked. It is recommended that you lock the cells before issuing the solicitation. | In order to lock certain cells you need to protect the sheet under the format dropdown. From there you can enter a password (or not) to lock the cells. Then go back to the format cells dropdown and lock any needed cells. | |
| Please note that the buyer can pick and choose which categories will best apply for the solicitation. | Not every sheet has the same amount of rows and columns so you might have to format a bit. | |
| RED TEXT indicates areas that need your attention. Update, delete, or change the font color as necessary. | Ex: See Services bid sheet, Category 2. | |
| Taking out categories or cells may change the formulas, double check formulas before sending out. | In order to see the formulas select the cell and look at the bar under your ribbon. | |
| Read every section thoroughly and ensure each line is filled in completely and numbered correctly. | Ex: SERVICES in category 3 there are blanks for the buyer to fill out. |
COMMODITIES
| Solicitation No.: | IFB 5000 JRN1037 |
| Procurement Staff: | Jackie Nunez |
Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - COMPRESSED MEDICAL-GRADE OXYGEN CYLINDER RENTAL | |||||
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED MONTHLY QUANTITY | UNIT OF MEASURE | MONTHLY RENTAL COST (LOT) | |
| FOR ENTIRE ESTIMATED MONTHLY QUANTITY | RENTAL COST PER ADDITIONAL CYLINDER | ||||
| (Will not be used in the evaluation of the offers) | EXTENDED PRICE |
(ANNUAL MONTHLY RENTAL COST X 12)
| 1.1 | Size D Cylinder Rental | 1800 | CYLINDER |
| 1.2 | Size C Cylinder Rental | 10 | CYLINDER |
| 1.3 | Size M4 Cylinder Rental | 70 | CYLINDER |
| 1.4 | Size 125 Tank Rental | 6 | CYLINDER |
| 1.5 | Size K Tank Rental | 150 | CYLINDER |
| SUBTOTAL FOR CATEGORY 1 = |
| CATEGORY 2 - COMPRESSED MEDICAL GRADE OXYGEN CYLINDER REFILL AND DELIVERY | |||||
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL QUANTITY | UNIT OF MEASURE | REFILL COST PER CYLINDER | EXTENDED PRICE |
| 2.1 | Refill/Delivery Size D Cylinder | 110,000 | CYLINDER | ||
| 2.2 | Refill/Delivery Size C Cylinder | 40 | CYLINDER | ||
| 2.3 | Refill/Delivery Size M4 Cylinder | 70 | CYLINDER | ||
| 2.4 | Refill/Delivery Size 125 Tank | 300 | CYLINDER | ||
| 2.5 | Refill/Delivery Size K Tank | 1,000 | CYLINDER | ||
| 2.6 | Delivery Stop Fee | 1,200 | CYLINDER | ||
| SUBTOTAL FOR CATEGORY 2 = | |||||
| TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 2 = |
CATEGORY 3 - NON-SPECIFIED AND CATALOG ITEMS
This information will not be used in the evaluation of the offers and is for informational purposes only and there is no guarantee of purchase.
The City reserves the right to purchase and add additional items not specified in Category 1 and Category 2. For evaluation and funding purposes only, the City estimates these additional items will account for an additional $5,000 in cost of the contract. Please provide a minimum discount off pricing from Catalog, price list, or Manufacturer's Suggested Retail Price (MSRP) for these additional goods or services. The precent discount listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off the percent discount as indicated below. The percentage discount given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately.
FAILURE TO PROVIDE A MAXIMUM MARKUP AMOUNT MAY JEOPARDIZE ACCEPTANCE OF YOUR OFFER.
| ITEM NO. | ITEM DESCRIPTION | PERCENTAGE DISCOUNT | ANNUAL SPEND ESTIMATE |
| 3.1 | % discount offered off any itmes or services not specifically listed in the above catagories. | $5,000.00 |
| DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED |
| NUMBER OF DAYS AFTER RECEIPT OF ORDER THE OFFEROR SHALL DELIVERY THE ITEMS TO THE CITY: |
| DELIVERY METHOD : COMMON CARRIER (FedEx,UPS) VENDOR DELIVERY |
| COMPANY NAME: |
| EMAIL ADDRESS: |
&"Arial,Regular"&9Section 0600 - Bid Sheet &"Arial,Regular"&9Page &P of &N
SERVICES
Solicitation
PRICE SHEET
| SOLICITATION |
| PROCUREMENT SPECIALIST |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - HOURLY LABOR RATE | ||||
| ITEM NO. | LABOR | ESTIMATED ANNUAL HOURS | HOURLY RATE | EXTENDED PRICE |
| 1.1 | Labor rate for services during normal business hours, defined as Monday through Friday 6:00 am - 5:00 pm | 1,000 | $25.00 | $25,000.00 |
| 1.2 | Labor rate for services after hours, defined as Monday through Friday 5:01 pm - 5:59 am, Saturday and Sunday and City holidays | 500 | $50.00 | $25,000.00 |
| 1.3 | ||||
| 1.4 | ||||
| 1.5 | ||||
| SUBTOTAL FOR CATEGORY 1 = | $50,000.00 |
CATEGORY 2 - ROUTINE AND PREVENTIVE MAINTENANCE
Proposer must be able to establish and provide routine and preventive maintenance for all types of requested services as described in Section 0500 - Scope of Work, Paragraph #.#.# (of the scope of work). The prices for these routine and preventive maintenance services shall include all labor, transportation, and material costs (lubrication, cleaning, towels, etc.). If additional repair services are needed, those repairs shall be invoiced separately using Category 1 pricing for Labor and Category 3 pricing for Materials.
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | ||
| (EACH) | EXTENDED PRICE | ||||
| 2.1 | Flat fee for Routine and Preventative Maintenance Services (services descriptor or range) | 12 | $100.00 | $1,200.00 | |
| 2.2 | |||||
| 2.3 | |||||
| 2.4 | |||||
| 2.5 | |||||
| SUBTOTAL FOR CATEGORY 2 = | $1,200.00 |
CATEGORY 3 - MARKUP TO COSTS FOR MATERIALS
The City estimates an annual spending need of $(enter dollar amount) for materials to complete these services.
Offeror shall be able to provide materials to complete the repairs. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 25% (or specified percentage amount). A bid of '0' (zero) or left blank will be interpreted by the City as a zero percent markup to the City.
The annual spending need amount is an estimate and not a guarantee of actual volume. The City reserves the right to purchase more or less of these quantities as may be required during the contract Term. Quantities will be as-needed and specified by the City for each order.
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL MATERIAL SPEND | MARKUP TO COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 3.1 | Markup to Costs for all related Materials and associated Components (not to exceed 25%) | $350,000.00 | 25.00% | $437,500.00 | |
| SUBTOTAL FOR CATEGORY 3 = | $437,500.00 |
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 = $488,700.00
CATEGORY 4 - NON-SPECIFIED SERVICES (Pricing for this Category will not be used to determine award.)
Please list any additional related services your Company can offer the City along with an associated labor rate, discount off retail price or mark-up to costs for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Revisions to the prices may only be adjusted using the Published Price Lists provision in Section 0400. Please include additional pages as necessary.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE |
| 4.1 | General Services Labor Rate | Hour | |
| 4.2 | |||
| 4.3 | |||
| 4.4 |
ADDITIONAL CATEGORIES BELOW:
Insert and use as necessary.
CATEGORY 5 - (OPERATIONAL CATEGORY FORMAT)
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL (UNIT OF MEASURE) | UNIT PRICE | EXTENDED PRICE |
| 5.1 | ||||
| 5.2 | ||||
| 5.3 | ||||
| 5.4 | ||||
| 5.5 | ||||
| 5.6 | ||||
| 5.7 | ||||
| 5.8 | ||||
| SUBTOTAL FOR CATEGORY 5 = |
CATEGORY 6 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For Informational Purposes Only)
The City may require the Offeror to provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.
This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.
| ITEM NO | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST |
| 6.1 |
Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 6.2 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 6.3 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 6.4 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup
| COMPANY NAME: |
| EMAIL ADDRESS: |
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